Executive Assistant - Registrar Office

Sreenidhi Institute of Science and Technology; Ghatkesar mandal; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Sreenidhi Institute of Science and Technology is seeking an experienced Executive for the Registrar Office to support efficient management of student records, attendance, certificates, and academic logistics. The role emphasizes accuracy, confidentiality, and timely service, with responsibilities spanning document custody, records maintenance, and coordination with academic and admissions teams.

Strong MS Office and ERP/SIS proficiency are essential.

Qualifications

• Bachelor's degree in any discipline; master's preferred.
• 2–5 years in academic administration or registrar’s office.
• Proficiency in MS Office and ERP/SIS.
• Strong organizational, confidentiality, and detail orientation.

Responsibilities

• Consolidate, verify, monitor, and report student attendance and follow up with departments.
• Issue and maintain permanent/temporary ID cards; coordinate with Admissions.
• Process and issue Bonafide, Conduct, and other certificates with records.
• Maintain digital and physical student records and databases with retention compliance.
• Handle secure receipt, storage, and verification of original academic documents.
• Serve as primary contact for students/parents and liaise with stakeholders.

Skills

MS Office proficiency

ERP / SIS

Record management

Communication

Attention to detail

Education

Bachelor's degree

Master's degree preferred

Tools

MS Excel

MS Word

PowerPoint

ERP/Student Information System

Job description

Executive Registrar Office

Job Summary

The Executive – Registrar Office supports the efficient functioning of the Registrar's Office by managing student records, attendance, ID cards, certificates, document custody, and administrative coordination while ensuring accuracy, confidentiality, and timely student services.

Key Responsibilities

• Consolidate, verify, monitor, and report student attendance; identify shortages/irregularities and coordinate follow-up with academic departments.
• Manage the issuance of permanent and temporary ID cards, replacements, accessories, and maintain accurate records in coordination with the Admissions Department.
• Process, verify, approve, and issue Bonafide, Conduct, and other student certificates; maintain issue registers and guide students on application procedures.
• Maintain accurate digital and physical student records, registers, and databases, ensuring timely updates, proper preservation, and compliance with record retention policies.
• Manage the secure receipt, storage, custody, documentation, and periodic verification of original academic documents while maintaining confidentiality and data security.
• Serve as the primary point of contact for students and parents, providing guidance on attendance, certificates, discipline, and university procedures, while maintaining records of interactions and supporting student counselling.
• Coordinate with academic departments and administrative offices, send official SMS/WhatsApp communications, assist during admissions, examinations, convocation, and other academic activities, act as a liaison between stakeholders, contribute to process improvements, and perform other duties assigned by the Registrar or reporting manager.

Required Qualifications

• Bachelor's degree in any discipline (Master's degree preferred).
• 2–5 years of experience in academic administration, Registrar's Office, or student services.
• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP/Student Information Systems.
• Strong organizational, documentation, record management, communication, and multitasking skills with high integrity, confidentiality, and attention to detail.