Assistant Registrar-Administration

RV University; Bengaluru; On-site; INR 1,800,000 - 2,200,000; Full time

Job summary

RV University is seeking an Assistant Registrar - Administration to support the Registrar in overseeing campus administration, operations and hostel management across Bengaluru. The role coordinates facilities, maintenance, security, transport, vendors and related services to ensure smooth campus functioning.

The ideal candidate will have strong administrative capabilities, experience in facilities and hostel operations, and a track record of coordinating with multiple stakeholders to implement

Qualifications

• Bachelor's degree in any discipline from a recognised university.
• Master’s degree in management, Public Administration, Business Administration or a related field will be an advantage.
• 5-8 years of relevant experience in administration, facilities management, campus operations, hospitality or hostel administration.
• Experience in a university or large residential facility preferred.

Responsibilities

• Coordinate with vendors and service providers for administrative and facility-related services.
• Monitor contracts, AMCs, renewals and service delivery in coordination with the concerned departments.
• Evaluate vendor performance and elevate service deficiencies for corrective action.
• Coordinate administrative requirements related to procurement, installation and maintenance of facilities and equipment.
• Oversee the administrative functioning of University hostels and coordinate with hostel wardens.
• Monitor hostel facilities, housekeeping, security, maintenance, food services and student amenities.
• Ensure timely resolution of hostel-related operational and maintenance issues.
• Coordinate hostel inspections and maintain records of occupancy, facilities and administrative matters.
• Monitor compliance with hostel rules, safety protocols and administrative procedures.
• Coordinate with relevant departments/vendors for hostel-related requirements.

Skills

Administrative management

Coordination

Vendor management

Problem solving

Communication

Security operations

Education

Bachelor's degree

Master’s degree in management/Public Administration/Business Administration

Tools

MS Office

ERP systems

Job description

The Assistant Registrar - Administration will support the Registrar in overseeing the University's administrative and operational functions, ensuring the smooth and efficient functioning of campuses, hostels and support services. The role will coordinate facilities, maintenance, housekeeping, security, hostel administration, transport, vendors and other administrative operations across the University.

Key Responsibilities:

• Coordinate with vendors and service providers for administrative and facility-related services.
• Monitor contracts, AMCs, renewals and service delivery in coordination with the concerned departments.
• Evaluate vendor performance and elevate service deficiencies for corrective action.
• Coordinate administrative requirements related to procurement, installation and maintenance of facilities and equipment.
• Oversee the administrative functioning of University hostels and coordinate with hostel wardens.
• Monitor hostel facilities, housekeeping, security, maintenance, food services and student amenities.
• Ensure timely resolution of hostel-related operational and maintenance issues.
• Coordinate hostel inspections and maintain records of occupancy, facilities and administrative matters.
• Monitor compliance with hostel rules, safety protocols and administrative procedures.
• Coordinate with relevant departments/vendors for hostel-related requirements.

Events & Institutional Support:

• Coordinate administrative and logistical arrangements for University events, ceremonies, conferences and institutional programmes.
• Manage venue readiness, seating, housekeeping, security, hospitality and other operational requirements.
• Coordinate with internal teams and external agencies for event-related arrangements.

Administrative Coordination & Reporting:

• Coordinate with various administrative departments and ensure timely execution of requirements.
• Maintain trackers for facilities, maintenance, hostel, security, housekeeping, vendors and other operational matters.
• Prepare periodic reports on administrative operations, pending issues and expenditure, as required.
• Identify operational gaps and recommend measures to improve efficiency and service quality.
• Support the Registrar in implementing administrative decisions and resolving operational issues.Perform any other administrative responsibilities assigned by the Registrar from time to time.

Desired Candidate Profile:

Educational Qualifications:

• Bachelor's degree in any discipline from a recognised university/institution.
• Master’s degree in management, Public Administration, Business Administration or a related field will be an advantage.

Experience:

• 5-8 years of relevant experience in administration, facilities management, campus operations, hospitality, residential/hostel administration or a similar role.
• Experience in a university, educational institution, large residential facility, corporate campus or similar organisation will be preferred.
• Experience in managing facilities, vendors, housekeeping, security, hostels and support services is desirable.

Skills and Competencies:

• Strong administrative and operational management skills.
• Excellent coordination, communication and problem-solving abilities.
• Strong vendor and service-provider management skills.
• Ability to manage multiple facilities and operational requirements simultaneously.
• Good understanding of facility, hostel, housekeeping and security operations.
• Strong organisational and follow-up skills.
• Ability to handle emergencies and operational challenges effectively.
• High level of accountability, integrity and professionalism.
• Proficiency in MS Office and administrative/ERP systems.