Executive Assistant / Personal Assistant To MD

Teamlease Digital Private Ltd.; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Teamlease Digital Private Ltd. in Mumbai is hiring an Executive Assistant to support the Managing Director with calendar management, travel planning, and confidential scheduling. The role requires meticulous organisation and proactive coordination with internal teams, clients, consultants, and vendors.

You will prepare meeting agendas, draft MoMs, track action items, and ensure timely follow-up. Proficiency in MS Office (Excel, Outlook) and digital calendars, strong communication, discretion,

Qualifications

• Experience supporting an MD, director, or senior executive.
• Strong calendar management and meeting coordination with follow-up.
• Experience preparing MoM and tracking action points.
• Proficiency with MS Office and digital calendar platforms.
• Mature, discreet, and able to work independently.

Responsibilities

• Manage the MD's calendar, appointments, meetings and daily schedule.
• Prepare meeting agendas, record MoMs, track action items and follow up.
• Coordinate domestic and international travel, including flights, hotels, itineraries.
• Handle reservations and other personal arrangements.
• Coordinate with internal teams, clients, consultants, vendors and stakeholders.
• Manage emails, calls, reminders, and confidential information.
• Assist with family-related requirements and personal logistics as needed.
• Maintain trackers and records using MS Excel and other digital tools.
• Anticipate requirements, prioritize tasks and ensure timely completion.

Skills

Calendar management

Meeting coordination

MoM preparation

Communication

Discretion

Independent work

Stakeholder coordination

Tools

MS Excel

MS Outlook

Digital calendar tools

Job description

Role & responsibilities

• Manage the MDs calendar, appointments, meetings and daily schedule.
• Prepare meeting agendas, record and circulate Minutes of Meetings (MoM), track action items, and follow up with stakeholders.
• Coordinate domestic and international travel, including flights, hotels, itineraries, and local transportation.
• Handle reservations, appointments, and other personal arrangements.
• Coordinate with internal teams, clients, consultants, vendors, and other stakeholders.
• Manage emails, calls, reminders, documentation, and confidential information.
• Assist with family-related requirements and personal logistics as needed.
• Maintain trackers, schedules, and records using MS Excel and other digital tools.
• Anticipate requirements, prioritise tasks, and ensure timely completion of commitments.

Required Skills & Qualifications

• Prior experience as an Executive Assistant, Personal Assistant, or in a similar role supporting an MD, Director, Promoter, or senior executive.
• Strong calendar management, meeting coordination, and follow-up skills.
• Experience preparing Minutes of Meetings (MoM) and tracking action points.
• Proficiency in MS Office, especially MS Excel, Outlook, and digital calendar tools.
• Tech-savvy, comfortable with online platforms, digital tools, and managing information efficiently.
• Excellent communication, coordination, and organisational skills.
• Mature, dependable, proactive, and able to work independently.
• High level of discretion and ability to handle confidential matters.
• Flexibility to manage occasional requirements beyond standard working hours.

Preferred

• Experience in real estate, property development, land aggregation, or a promoter-led business environment.
• Strong stakeholder management and personal coordination skills.