Executive Assistant opportunity at Redaptive, Pune

Redaptive; Pune District; Hybrid; INR 900,000 - 1,500,000; Full time

Job summary

Redaptive in Pune, India, seeks an Executive Assistant to support US and Indian executives, manage calendars, arrange travel, and handle confidential information.

The role requires 5+ years of EA experience, excellent communication, and MS Office proficiency. Hybrid work with flexible hours to accommodate time zones.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level or senior leaders.
• Bachelor's degree preferred or related work experience.
• Hybrid work environment and cross-time-zone collaboration.

Responsibilities

• Provide administrative support to executives in the United States and India including managing schedules, arranging meetings, and travel.
• Coordinate internal and external meetings; anticipate issues and propose solutions.
• Liaise between executives and staff; synthesize notes into actionable summaries.
• Track action items and follow up to closure; assist with light analysis and reporting.
• Coordinate project timelines and stakeholders; manage budgets and invoices.
• Draft responses using AI calendaring/email tools; escalate when judgment is required.
• Prepare reports and presentations (PowerPoint and Excel); maintain confidentiality.

Skills

Communication skills

Organization

Time management

Note-taking

Action-item tracking

Multi-leader support

Attention to detail

MS Office Suite

Calendar management

Independent work

Time zone flexibility

Executive experience

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Calendar management software

Claude (AI calendar/email tool)

Job description

Position Summary

Redaptive is seeking a highly organized and detail-oriented Executive Assistant. You will be responsible for managing Executives schedules, coordinating meetings, handling confidential information, and supporting Business Operations through note consolidation, basic analysis, action-item follow-ups, and project coordination. The ideal candidate will be highly organized, proactive, and able to manage priorities while collaborating with senior leaders and cross-functional teams across Denver, Colorado and Pune, India.

Responsibilities and Duties

• Provide administrative support to executives in the United States and India including managing schedules, arranging meetings, managing travel arrangements, including booking flights, hotels, and transportation.
• Strategically plan and organize internal and external meetings, anticipating potential issues and providing innovative solutions.
• Act as a liaison between executives and other staff members and stakeholders.
• Consolidate meeting notes into clear, actionable summaries.
• Track action items and follow up to closure.
• Support Business Operations with light analysis and reporting.
• Coordinate project timelines, stakeholders, and follow-ups.
• Use AI calendar and email tools (e.g. Claude) to autonomously triage, prioritize, and draft responses to executive communications, escalating only when judgment is required.
• Monitor and manage budgets, expenses, and invoices.
• Conduct research and prepare reports and presentations for executives. (PowerPoint and excel)
• Maintain confidentiality of sensitive information and handle confidential documents with discretion.
• Identify and implement process improvements across the executive support function, including standardizing templates and communication workflows.
• Support Off site in US and India

Required Abilities and Skills

• Excellent communication skills, including proficiency in written and spoken English.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong note-taking, synthesis, and action-item tracking.
• Comfort supporting multiple leaders and reprioritizing across them.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and calendar management software.
• Ability to work independently and take initiative.
• Willingness to work flexible hours to accommodate time zone differences, depending on the needs of the executives in the U.S.
• Experience working with executives in different time zones.

Education and Experience

• Bachelor's degree preferred or related work experience.
• 5+ years of experience as an Executive Assistant, ideally supporting C-level or senior leaders in a global, fast-paced environment; comfortable operating independently in a hybrid setting.