Executive Assistant in Gurgaon

Fin Maverick; Gurugram District; On-site; INR 400,000 - 640,000; Full time

Benefits offered by this job

Learning opportunities

Job summary

Fin Maverick is seeking an Executive Assistant to support the founders in managing calendars, communications, and strategic priorities from Gurugram, Haryana. You will coordinate meetings, prepare notes, and ensure follow-through with internal and external stakeholders.

This role requires proactive problem-solving, discretion, and strong organizational skills. The position offers growth opportunities within a rapidly growing learning community.

Qualifications

• Experience supporting executives or founders.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication in English.

Responsibilities

• Manage founders' calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings with agendas and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of tasks.
• Act as liaison between founders and stakeholders.
• Manage emails and executive communications.
• Support founders in executing strategic priorities.
• Research companies, markets, and potential partners.
• Coordinate with clients, partners, vendors, and external stakeholders.

Skills

Calendar management

Meeting coordination

Communication

Project tracking

Stakeholder management

Education

Bachelor's degree

Job description

• Manage and maintain the founders’ calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of pending tasks.
• Act as a point of coordination between the founders and internal/external stakeholders.
• Manage emails, messages, documents, and other executive communications as required.
• Business & Operations:
• Track ongoing tasks, projects, deadlines, and deliverables across teams.
• Follow up with relevant stakeholders to ensure timely execution.
• Maintain trackers, reports, presentations, and business documents.
• Help streamline recurring processes and improve operational efficiency.
• Support the founders in executing strategic and operational priorities.
• Research & Analysis:
• Research companies, industries, markets, competitors, and potential partners.
• Prepare concise summaries, briefs, and presentations for the founders.
• Gather and organise information required for meetings, partnerships, and business decisions.
• Partnerships & Coordination:
• Coordinate with clients, colleges, corporate partners, vendors, and other external stakeholders.
• Assist with outreach, follow-ups, scheduling, and partnership-related activities.
• Ensure timely communication and follow-through on commitments made by the company.
• Ad-hoc Founder Support:
• Handle time-sensitive and confidential assignments with discretion.
• Take ownership of tasks assigned directly by the founders.
• Identify potential bottlenecks and proactively resolve or escalated them.
• Be comfortable switching between different priorities based on business requirements.

Key Responsibilities

• Manage and maintain the founders’ calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Prepare meeting notes, action items, and ensure timely closure of pending tasks.
• Act as a point of coordination between the founders and internal/external stakeholders.
• Manage emails, messages, documents, and other executive communications as required.
• Business & Operations:
• Track ongoing tasks, projects, deadlines, and deliverables across teams.
• Follow up with relevant stakeholders to ensure timely execution.
• Maintain trackers, reports, presentations, and business documents.
• Help streamline recurring processes and improve operational efficiency.
• Support the founders in executing strategic and operational priorities.
• Research & Analysis:
• Research companies, industries, markets, competitors, and potential partners.
• Prepare concise summaries, briefs, and presentations for the founders.
• Gather and organise information required for meetings, partnerships, and business decisions.
• Partnerships & Coordination:
• Coordinate with clients, colleges, corporate partners, vendors, and other external stakeholders.
• Assist with outreach, follow-ups, scheduling, and partnership-related activities.
• Ensure timely communication and follow-through on commitments made by the company.
• Ad-hoc Founder Support:
• Handle time-sensitive and confidential assignments with discretion.
• Take ownership of tasks assigned directly by the founders.
• Identify potential bottlenecks and proactively resolve or escalation them.
• Be comfortable switching between different priorities based on business requirements.

About Company: Fin Maverick is home to a growing community of learners preparing with intent and discipline. While each learner moves at their own pace, the experience is shaped by a shared commitment to understanding, consistency, and doing the work properly. A learning that doesn't leave you behind.