Executive Assistant -Founders Office

ThePilot.in; Mumbai; On-site; INR 800,000 - 1,400,000; Full time

Job summary

ThePilot.in in Mumbai is seeking an Executive Assistant to support the Founders’ Office, acting like a pilot to the founders' aircraft, managing schedules, priorities and communications. You will build systems, track deadlines, coordinate across teams, and handle personal errands with discretion.

The role blends professional and personal support in a fast-paced environment. Ideal candidates are proactive, highly organized, calm under pressure, and fluent in Google Workspace and MS Office.

Qualifications

• Strong organisational and communication abilities and follow-through.
• Ability to prioritise when everything feels urgent.
• Proactive, detail-oriented and able to work with ambiguity.
• Willingness to handle confidential information with discretion.

Responsibilities

• Manage the founders' schedules, meetings, priorities and follow-ups.
• Track tasks, deadlines and commitments to prevent slips.
• Coordinate across teams, push work to closure and flag bottlenecks early.
• Prepare reports, presentations and documents.
• Spot recurring problems and build systems to stop recurring.

Skills

Organizational skills

Communication skills

Follow-through

Proactive

Discretion

Tools

Google Workspace

Microsoft Office

Sheets/Excel

Slides

Job description

We're hiring an Executive Assistant to the Founders Office at ThePilot.in.

Thinkofthe role as apilot to the founders aircraft. You run the checklists, watch the instruments, call out what's coming before it arrives, and make sure nothing important gets missed at 35,000 feet.

The role covers the founders' professional and personal worlds: If it lands on the founders' plate, it lands on your radar.

Who we need

• Think ahead and gets things done without reminders
• Brings structure to unstructured situations
• Knows the difference between important and urgent
• Takes ownership. "That's not my job" isn't in your vocabulary
• Equally at ease with a business review and a personal errand
• Stays calm with ten things happening at once (and quietly fixes three of them)

On the professional side

• Manage the founders' schedules, meetings, priorities and follow-ups
• Track tasks, deadlines and commitments so nothing slips
• Coordinate across teams, push work to closure and flag bottlenecks early
• Prepare reports, presentations and documents
• Spot recurring problems and build systems so they stop recurring

On the personal side

• Manage personal calendars, appointments and reminders
• Handle personal errands, bills, renewals and paperwork
• Plan travel, family events and occasions, start to finish
• Coordinate with household staff, vendors and service providers

Across both

• Handle confidential business and personal information with complete discretion

What we're looking for

• 1–2 years in an EA, Personal Assistant, Founders Office, Operations or Project Coordination role
• Strong organisation, communication and follow-through
• Able to prioritise when everything feels urgent
• Proactive, detail-oriented and comfortable with ambiguity
• Flexible with timing when the situation genuinely demands it
• Fluent in Google Workspace / MS Office, especially Sheets/Excel and Slides

If you're the person everyone quietly relies on to make things happen, at work and beyond it, or know someone who runs their team's life better than their own calendar app we'd like to meet you.

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