Executive Assistant (Immediate joiners only)

Treelife; Mumbai Suburban; On-site; INR 600,000 - 900,000; Full time

Job summary

A leading firm in Mumbai is seeking an Executive Assistant to support founders with calendar management, project coordination, and process improvements. The role demands strong organizational and multitasking skills, as well as proficiency in project management tools. Ideal candidates should be tech-savvy and eager to expand their responsibilities beyond traditional roles.

Qualifications

• 3–5 years of experience in executive support or project coordination.
• Exceptional organizational and multitasking skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Track project timelines and deliverables effectively.
• Take meeting minutes and maintain organized records.

Skills

Executive support

Project coordination

Organizational skills

Time-management skills

Communication skills

Detail-oriented

Tech-savvy

Adaptability

Tools

ClickUp

Trello

Notion

Microsoft Office

Job description

Executive Assistant (Immediate joiners only)

We are hiring for an Executive Assistant to support the founders with calendar management, travel, project coordination, and process improvement. This role is suitable for a proactive, organized individual who thrives in a fast-paced environment and wants to build a multi-faceted position.

Responsibilities

• Calendar & Travel Management (Primary): Manage founders' calendars, schedule meetings, prioritize engagements, and coordinate domestic and international travel including bookings, itineraries, and logistics.
• Project Coordination & Management: Track timelines, deadlines, and deliverables; coordinate cross-functional teams to ensure smooth execution of initiatives.
• Minutes of Meetings & Documentation: Attend meetings, take detailed minutes, track action items, follow up, and maintain organized records.
• Task & Deadline Tracking: Monitor tasks, send reminders, escalate delays to ensure accountability and timely completion.
• Tools, Technology & Process Improvement: Identify, evaluate, and implement tools and AI solutions to improve workflows and efficiency; recommend process improvements across teams.
• Communication & Stakeholder Management: Serve as a point of contact for internal teams; prepare concise updates and reports for the founders.

Key Skills & Qualifications

• 3–5 years of experience in executive support, project coordination, or related roles.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and ability to track multiple tasks simultaneously.
• Exceptional communication and interpersonal skills for cross-functional collaboration.
• Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
• Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
• Adaptable and comfortable taking ownership of tasks without waiting for direction.
• Eager to grow the role beyond traditional EA responsibilities.

Employment Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Accounting/Auditing, Consulting, and Finance
• Industries: Financial Services and Business Consulting and Services