Associate, Founders' Office

ISDM; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

ISDM is seeking an Executive Secretary for the Founder’s Office to provide high-level executive and administrative support to the Founder and coordinating the Founder’s schedule, travel, and priorities.

The role requires exceptional organizational ability, discretion, sound judgment, and the capacity to manage multiple priorities. The successful candidate will be proactive, detail-oriented, and capable of handling sensitive matters with professionalism and confidentiality.

Qualifications

• 3–5 years of experience in executive assistance or senior administrative support
• Experience in supporting senior leadership is essential
• Ability to handle confidential matters with discretion and professionalism

Responsibilities

• Manage the Founder’s calendar, meetings, and travel arrangements.
• Coordinate day‑to‑day administrative activities for the Founder’s Office.
• Prepare correspondence, presentations, reports, meeting briefs, and other documentation for the Founder.
• Maintain confidential records and track action items from meetings.
• Support leadership team scheduling, meetings, and travel logistics.

Skills

Organisational skills

Multitasking

Written communication

Verbal communication

Confidentiality

Professional maturity

Interpersonal skills

Relationship-building

Tools

Microsoft Office Suite

Presentation tools

Digital collaboration platforms

Job description

Executive Secretary – Founder’s Office

The Executive Secretary – Founder’s Office provides high-level executive and administrative support to the Founder and plays a critical role in ensuring the smooth functioning of the Founder’s Office. This position serves as a central coordination point for the Founder’s schedule, meetings, travel, and key priorities, while also supporting the leadership team in administrative coordination as needed.

This role requires exceptional organisational ability, discretion, sound judgment, and the capacity to manage multiple priorities seamlessly. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive matters with professionalism and confidentiality.

Key Responsibility Areas

• Executive Support to the Founder
  • Manage the Founder’s calendar, appointments, meetings, and travel arrangements efficiently.
  • Coordinate day‑to‑day administrative activities for the Founder’s Office to ensure smooth operations.
  • Prepare correspondence, presentations, reports, meeting briefs, and other documentation on behalf of the Founder.
  • Maintain confidential records, files, databases, and contact lists with discretion and accuracy.
  • Track action items arising from meetings and ensure timely follow‑up on commitments.
• Leadership Team Coordination
  • Support members of the leadership team in scheduling meetings, coordinating calendars, and arranging travel logistics when required.
  • Assist in organising leadership meetings, retreats, and planning sessions, ensuring seamless logistics and documentation.
  • Coordinate meeting schedules across multiple stakeholders to ensure efficient time management.
• Meeting and Stakeholder Management
  • Organise and coordinate board meetings, leadership meetings, and strategic review sessions involving the Founder.
  • Prepare agendas, compile and circulate meeting materials, and record minutes where required.
  • Liaise with board members, senior leaders, partners, and external stakeholders on behalf of the Founder’s Office.
  • Support logistics and preparation for external engagements, events, and speaking commitments involving the Founder.
• Administrative Coordination
  • Work closely with the administration team on travel bookings, hospitality arrangements, meeting logistics, and office requirements linked to the Founder’s Office.
  • Support coordination of institutional events, including planning logistics, scheduling, and administrative arrangements for leadership participation and organisational requirements.
  • Help streamline office processes to improve efficiency in executive office operations.

Educational & Experience Required

• 3–5 years of relevant experience in executive assistance, executive secretarial, or senior administrative support roles, preferably supporting senior leadership.
• Prior experience in nonprofit, education, or social sector organisations is an advantage.

Skills and Competencies

• Strong organisational and multitasking skills with excellent attention to detail.
  • Excellent written and verbal communication abilities.
  • High degree of confidentiality, discretion, and professional maturity.
  • Ability to manage ambiguity and changing priorities effectively.
  • Strong interpersonal skills and ability to work with diverse senior stakeholders.
  • Proficiency in Microsoft Office Suite, presentation tools, and digital collaboration platforms.
  • Strong coordination, follow‑through, and problem‑solving capability.
  • Ability to remain composed under pressure in fast‑paced environments.
• Personal Attributes
  • Proactive and highly dependable.
  • Resourceful and solution‑oriented.
  • Professional, composed, and adaptable.
  • Collaborative with strong relationship‑building skills.
  • High integrity and sound judgment.

Remuneration for this role will be commensurate with qualifications & experience.

ISDM is an equal‑opportunity organization with a particular emphasis on affirmative action. The culture of the organization is one of professionalism while also one that greatly values relationships.