Executive Assistant & Operations Manager

Dipanshu Mutreja; Dadri; On-site; INR 350,000 - 600,000; Full time

Job summary

Dipanshu Mutreja is seeking an organized Executive Assistant to manage calendars, coordinate meetings, and handle travel arrangements for the Founder. The role also covers cross-department operational support, tracking progress, and ensuring deadlines are met with proactive problem solving.

The ideal candidate will communicate effectively, multitask under pressure, and maintain high standards of confidentiality and detail orientation in a fast-paced environment. Immediate joining is preferred.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and decision-making skills.
• High level of ownership and accountability.
• Ability to work independently with minimal supervision.
• Strong attention to detail.

Responsibilities

• Manage the Founder calendar, meetings, and appointments.
• Schedule internal and external meetings.
• Coordinate travel arrangements, events, and executive schedules when required.
• Act as the primary point of communication between the Founder and the internal teams.
• Coordinate daily operational activities across departments.
• Monitor task progress and ensure deadlines are met.
• Follow up with team members regularly on pending assignments.
• Escalate delays or bottlenecks to management with proposed solutions.
• Maintain operational dashboards, trackers.
• Improve operational processes and recommend workflow enhancements.
• Timely scheduling and coordination of meetings.
• Meeting action items completed within deadlines.
• Task completion rate across teams.
• Follow-up efficiency and response time.
• Operational process improvements implemented.
• Team productivity and adherence to timelines.
• Accuracy and timeliness of operational reports.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organization

Problem solving

Ownership

Tools

Zoom

Microsoft Office

Google Workspace

Calendar Management

Job description

Role & responsibilities

Executive Assistance

• Manage the Founder calendar, meetings, and appointments.
• Schedule internal and external meetings.
• Coordinate travel arrangements, events, and executive schedules when required.
• Act as the primary point of communication between the Founder and the internal teams.

Operations Management

• Coordinate daily operational activities across departments.
• Monitor task progress and ensure deadlines are met.
• Follow up with team members regularly on pending assignments.
• Escalate delays or bottlenecks to management with proposed solutions.
• Maintain operational dashboards, trackers.
• Improve operational processes and recommend workflow enhancements.
• Timely scheduling and coordination of meetings.
• Meeting action items completed within deadlines.
• Task completion rate across teams.
• Follow-up efficiency and response time.
• Operational process improvements implemented.
• Team productivity and adherence to timelines.
• Accuracy and timeliness of operational reports.

Preferred candidate profile

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and decision-making skills.
• High level of ownership and accountability.
• Ability to work independently with minimal supervision.
• Strong attention to detail.

Technical Skills

• Zoom meetings
• Microsoft office
• Google Workspace
• Calendar Management (Google Calendar/Outlook)

Key Performance Indicators (KPIs)

• Timely scheduling and coordination of meetings.
• Meeting action items completed within deadlines.
• Task completion rate across teams.
• Follow-up efficiency and response time.
• Operational process improvements implemented.
• Team productivity and adherence to timelines.
• Accuracy and timeliness of operational reports.

What We're Looking For

• Self-driven and proactive professional.
• Strong leadership and coordination skills.
• Excellent follow-up and execution capabilities.
• Ability to handle confidential information with integrity.
• Comfortable working in a dynamic, fast-paced environment.
• Someone who ensures that \"nothing falls through the cracks.
• Immediate joining