Executive Assistant - CEO Office

TRUGlobal; Bengaluru; On-site; INR 1,200,000 - 1,500,000; Full time

Job summary

TRUGlobal is seeking an experienced Executive Assistant to provide high-level administrative support to our CEO. The successful candidate will coordinate calendars, travel arrangements, and meeting preparations while maintaining discretion with sensitive information.

Ideal applicants will have over 4 years of experience and possess a Bachelor’s degree in Business Administration. Proficiency in MS Office and exceptional communication skills are required, along with a proactive problem-solving attitude.

This role offers the chance to work closely with top leadership in a dynamic setting, competitive salary, benefits, and opportunities for growth.

Qualifications

• 4+ years as an Executive Assistant or similar role, preferably in a corporate environment.
• Advanced knowledge of MS Office and collaboration tools.
• Exceptional verbal and written communication skills.

Responsibilities

• Coordinate and manage executive calendars and travel arrangements.
• Act as a liaison between executives and stakeholders for communication.
• Organize agendas, presentations, and meeting minutes.

Skills

Communication skills

Time management

Multitasking

Emotional intelligence

Problem-solving

Education

Bachelor’s degree in Business Administration

Tools

MS Office

Google Workspace

Slack

Zoom

Asana

Job description

As an Executive Assistant in the CEO Office, you will play a crucial role in providing high-level administrative support to senior executives. Your attention to detail, excellent communication skills, and ability to thrive in a fast-paced environment will be essential for success in this position.

Responsibilities

• Calendar & Schedule Management: Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Communication Handling: Act as a liaison between executives and internal/external stakeholders, screening calls, emails, and correspondence.
• Meeting Coordination: Organize and prepare agendas, presentations, and minutes for meetings; ensure follow-ups on action items.
• Travel & Logistics: Arrange domestic and international travel, including flights, accommodations, and itinerary.
• Documentation & Reporting: Prepare reports, presentations, and business documents with high accuracy.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
• Task Prioritization: Manage ad-hoc administrative tasks, prioritize deadlines, and ensure smooth workflow.
• Office Management: Assist in office operations, vendor management, and event coordination when required.

Qualifications Required

• Experience: 4+ years as an Executive Assistant or similar role, preferably in a corporate environment.
• Education: Bachelor’s degree in Business Administration or related field.
• Technical Proficiency: Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Google Workspace, Slack, Zoom).

Soft Skills Required

• Exceptional verbal and written communication skills.
• Strong time management and multitasking abilities.
• High level of professionalism and emotional intelligence.
• Problem-solving attitude with a proactive approach.

Preferred Skills

• Experience in project management tools (Asana).
• Familiarity with expense management software.
• Previous work in startups or MNCs is a plus.

In addition to the above, you will have the opportunity to work closely with top leadership in a dynamic environment, receive a competitive salary and benefits, and access career growth and skill development opportunities.