Executive Assistant - - Female - Jaipur- Jewelry Industry

The Global Zone; Jaipur; On-site; INR 250,000 - 450,000; Full time

Job summary

The Global Zone in Jaipur seeks an Administrative Assistant who will be the primary point of contact for internal and external stakeholders. You will manage phone calls, emails, and describe the company’s products and services to clients.

You will schedule meetings, coordinate events, and maintain administrative databases and filing systems to ensure records are accurate and accessible for Directors. You will assist in preparing reports and presentations as required.

Qualifications

• Excellent follow up skills.
• Must have good command over English, both spoken and written.
• Working knowledge of MS Office, especially Excel and Word.

Responsibilities

• Act as the key point of contact for internal and external contacts.
• Take phone calls and respond to emails describing the company’s products and services.
• Assist with scheduling and prioritizing meetings and appointments.
• Plan and manage office events, organising engaging activities for the team on behalf of the director.
• Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information
• Research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors
• Conducting screening and profiling for recruitment on behalf of the Director.

Skills

Excellent follow up skills

English fluency

MS Office (Excel & Word)

Tools

MS Office—Excel & Word

Job description

• To act as they key point of contact for internal and external contacts
• Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services
• Assisting with scheduling and prioritizing meetings and appointments
• Planning and managing office events, organising engaging activities for the team on behalf of the director
• Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information
• To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors
• Conducting screening and profiling for recruitment on behalf of the Director

Necessary Functional Skills:

• Excellent follow up skills
• Must have good command over English, both spoken and written
• Should have working knowledge of MS Office especially Excel & Word