Executive Assistant - - Female - Jaipur

The Global Zone; Jaipur; On-site; INR 167,000 - 301,000; Full time

Job summary

The Global Zone in Jaipur, India, is seeking an experienced administrative executive to serve as the primary point of contact for internal and external stakeholders. You will handle calls, respond to emails describing our products and services, schedule meetings and maintain filing systems.

The role supports the director with reporting, recruitment screening, and event coordination, and helps keep databases organized for quick retrieval of information.

Qualifications

• Must have excellent follow up skills.
• Good command of English, both spoken and written.

Responsibilities

• Act as the primary contact for internal and external stakeholders.
• Handle phone calls and emails, describing the company's products and services.
• Assist with scheduling and prioritizing meetings and appointments.
• Plan and manage office events and activities for the director.
• Maintain administrative databases and filing systems, physical and digital.
• Prepare reports, presentations, graphics, and spreadsheets for Directors.
• Screen candidates and assist with recruitment for the Director.

Skills

Excellent follow up skills

English proficiency

Tools

MS Office

Job description

• To act as they key point of contact for internal and external contacts
• Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services
• Assisting with scheduling and prioritizing meetings and appointments
• Planning and managing office events, organising engaging activities for the team on behalf of the director
• Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information
• To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors
• Conducting screening and profiling for recruitment on behalf of the Director

Necessary Functional Skills:

• Excellent follow up skills
• Must have good command over English, both spoken and written
• Should have working knowledge of MS Office especially Excel & Word