Executive Assistant - Executive Coordinator

Allegis Global Solutions (AGS); Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

Allegis Global Solutions (AGS) is seeking an Executive Assistant / Executive Coordinator to provide high‑level executive and administrative support in a corporate environment. You will manage calendars, coordinate meetings, plan events, and arrange complex travel for senior leadership.

Ideal candidates excel in communication, organization and reliability, with experience in MS Excel, Canva and Microsoft 365 tools.

Qualifications

• Advanced MS Excel Pivot Tables, VLOOKUP/XLOOKUP, charts and reporting.
• Excellent written and verbal business communication.
• Calendar, meeting and stakeholder coordination.
• Corporate event planning and coordination.
• Executive travel management for senior leadership.
• MS Office Excel, PowerPoint, Outlook and Teams.
• Canva or similar creative tools for professional communication material.
• Strong organizational, multitasking and follow‑up skills.

Responsibilities

• Provide administrative and executive support to senior leadership.
• Manage calendars, schedules, appointments and meetings.
• Coordinate internal and external meetings with multiple stakeholders.
• Plan and coordinate corporate events, conferences and leadership engagements.
• Manage end-to-end travel arrangements including flights, hotels, transportation and itineraries.
• Coordinate with internal teams, senior leaders and external vendors/stakeholders.
• Prepare professional business emails, communications and presentations.
• Create corporate emails/newsletters using images, logos, headers and creative elements.
• Use Canva or similar tools for professional communication material.
• Support leadership during events and travel, including occasional travel with senior leaders.
• Manage multiple priorities with confidentiality, accuracy and attention to detail.

Skills

Excel Pivot

VLOOKUP/XLOOKUP

PowerPoint

Outlook/Teams

Calendar coordination

Email drafting

Event planning

Canva

Communication

Organization & multitasking

Tools

MS Office Suite

Canva

Job description

Role & Responsibilities

We are looking for an Executive Assistant / Executive Coordinator to provide executive and administrative support to senior leadership in a corporate environment.

Key Responsibilities:

• Provide administrative and executive support to senior leadership.
• Manage calendars, schedules, appointments and meetings.
• Coordinate internal and external meetings with multiple stakeholders.
• Plan and coordinate corporate events, conferences and leadership engagements.
• Manage end-to-end travel arrangements including flights, hotels, transportation and itineraries.
• Coordinate with internal teams, senior leaders and external vendors/stakeholders.
• Prepare professional business emails, communications and presentations.
• Create corporate emails/newsletters using images, logos, headers and creative elements.
• Use Canva or similar tools for professional communication material.
• Support leadership during events and travel, including occasional travel with senior leaders.
• Manage multiple priorities with confidentiality, accuracy and attention to detail.

Required Skills

• Advanced MS Excel Pivot Tables, VLOOKUP/XLOOKUP, charts and reporting.
• Excellent written and verbal business communication.
• Calendar, meeting and stakeholder coordination.
• Corporate event planning and coordination.
• Executive/senior leadership travel management.
• MS Office Excel, PowerPoint, Outlook and Teams.
• Canva or similar creative tools.
• Strong organizational, multitasking and follow‑up skills.

Preferred Background

• Executive Assistant
• Executive Coordinator
• Executive Secretary
• Management Assistant
• Executive Administrator
• Senior Administrative Assistant
• Assistant to MD/CEO/Director