Executive Assistant (EA)

TECEZE; Chennai District; On-site; INR 600,000 - 800,000; Full time

Job summary

TECEZE is seeking an Executive Assistant to provide high-level administrative and strategic support to senior leadership in a dynamic, fast-paced environment. The role emphasizes calendar management, travel arrangements, and coordination of cross-functional activities to ensure business priorities are met.

The ideal candidate will have 3–5 years of experience, strong communication skills, and a proven ability to handle confidential information with discretion.

Qualifications

• Bachelor's degree in business administration or related field.
• 3–5 years of Executive Assistant or similar experience.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of confidentiality and professionalism.

Responsibilities

• Provide high-level administrative and strategic support to senior leadership.
• Manage calendars, appointments, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence; track action items.

Skills

Calendar management

Stakeholder management

Communication

Time management

Attention to detail

Confidentiality & integrity

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Job description

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership.

Job Summary

The Executive Assistant provides high-level administrative and strategic support to senior leadership, ensuring efficient management of schedules, communications, meetings, and business priorities. The role requires exceptional organizational skills, professionalism, discretion, and the ability to handle confidential information in a dynamic business environment.

Key Responsibilities

Executive Support

• Manage executive calendars, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Screen and prioritize emails, calls, and correspondence.
• Track action items and ensure timely follow-up on key deliverables.

Communication & Stakeholder Management

• Act as a liaison between senior leadership and internal/external stakeholders.
• Draft professional emails, presentations, reports, and business correspondence.
• Coordinate cross-functional activities and support leadership reviews and meetings.

Administrative Management

• Organize and maintain records, documents, and filing systems.
• Prepare expense reports and manage reimbursement processes.
• Coordinate leadership visits, events, and team engagement activities.

Project & Business Support

• Support strategic initiatives and special projects assigned by leadership.
• Monitor project timelines and follow up on key milestones.
• Prepare reports, dashboards, presentations, and business updates.

Qualifications

• Bachelor's degree in business administration or a related field.
• 3 to 5 years of experience as an Executive Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• High level of confidentiality, professionalism, and attention to detail.
• Executive Calendar Management
• Stakeholder Management
• Communication & Coordination
• Problem Solving
• Time Management
• Attention to Detail
• Confidentiality & Integrity

Additional Requirements

• Candidate should be willing to travel frequently as required by business needs.
• Flexible to work beyond standard business hours to support leadership requirements.
• Ability to coordinate effectively with internal and external stakeholders across multiple locations and time zones.
• Comfortable working in a fast-paced and dynamic environment.

Preferred Skills

• Experience supporting senior leaders, Directors, Vice Presidents, or C-suite executives.
• Strong experience in travel management and event coordination.
• Exposure to multinational work environments and cross-cultural stakeholder management.