Executive Assistant (EA) to General Manager

Shakti Vardhak Hybrid Seeds Pvt. Ltd.; Hisar; On-site; INR 450,000 - 650,000; Full time

Job summary

Shakti Vardhak Hybrid Seeds Pvt. Ltd. is seeking an Executive Assistant (EA) to support the General Manager with proactive calendar management, meeting coordination, and high-quality administrative tasks.

The role emphasizes meticulous follow-up, cross-department coordination, and confidential handling of information. The ideal candidate will have 3–5 years of experience as an EA/PA, strong English and Hindi communication skills, and proficiency in MS Office.

Qualifications

• Graduate (Mandatory) with 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or Office Coordinator.
• Strong ownership, problem-solving mindset, and professional integrity.
• Excellent English and Hindi communication Skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and calendar management.

Responsibilities

• Manage GM's calendar, appointments, meetings, and travel schedules.
• Prepare meeting agendas, MOMs, and track action points.
• Screen calls, emails, and correspondence on behalf of the GM; draft emails and reports.
• Coordinate administrative and operational requirements across departments and with senior management.
• Maintain confidential records and prepare daily/weekly/monthly MIS reports.

Skills

Follow-up

Task tracking

English & Hindi communication

MS Office

Prioritization

Professionalism

Education

Graduate (Mandatory)

Secretarial background preferred

Tools

MS Excel

PowerPoint

Job description

Executive Assistant (EA) to General Manager

We are looking for a highly proactive, detail-oriented, and accountable Executive Assistant who can work closely with the GM and ensure seamless execution of daily activities, follow-ups, administrative tasks, and coordination across departments.

Job Description

Key Responsibilities

Executive & Administrative Support

• Manage GM's calendar, appointments, meetings, and travel schedules.
• Prepare meeting agendas, MOMs (Minutes of Meeting), and track action points.
• Screen calls, emails, and correspondence on behalf of the GM.
• Draft professional emails, letters, reports, and presentations.
• Maintain confidential records and important documents.

Follow-up & Coordination (Most Important)

• Maintain a daily follow-up tracker and ensure pending tasks are carried forward until closure.
• Coordinate with department heads and employees to ensure timelines are met.
• Regularly update the GM regarding pending and completed assignments.
• Ensure commitments made by different departments are followed through.

MIS & Reporting

• Prepare daily, weekly, and monthly reports.
• Maintain dashboards and trackers using Excel.
• Analyse data and present meaningful summaries to management.
• Link data from multiple sheets and prepare management reports.

Office & Personal Assistance

• Coordinate administrative and operational requirements of the GM.
• Handle travel bookings, hotel arrangements, meeting logistics, and event coordination.
• Assist with personal assignments as required by the GM, maintaining confidentiality and professionalism.

Required Skills

Must-Have

• Exceptional follow-up and task-tracking ability.
• Strong ownership and problem-solving mindset.
• Excellent communication skills in English and Hindi.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to work under pressure and manage multiple priorities.
• Professional behaviour and high integrity.

Excel Knowledge Required

• Linking Sheets
• Filters & Sorting
• Basic MIS Reporting
• Data Validation
• Conditional Formatting

Additional Preferred Skills

• Shorthand and note-taking skills.
• Drafting professional correspondence.
• Strong organisational and coordination abilities.

Educational Qualification

• Graduate (Mandatory)
• Secretarial Practice / Secretarial College background preferred

Preferred Candidate Profile

• Candidates with stable job history will be preferred.
• Residence within approximately 45 minutes' travel distance from the office.
• Honest, dependable, and committed to long-term association.
• Must be comfortable coordinating with senior management and external stakeholders.

Important Eligibility Criteria

• Must have 3-5 years of experience as:
• Executive Assistant to MD/Director, OR
• Personal Assistant, OR
• Secretary, OR
• Office Coordinator with strong administrative experience.
• The candidate should not have participated in Business Coaching India (BCI) programs conducted by Rahul Jain.