Executive Assistant (EA) to a Director

Trefoil; Mumbai; On-site; INR 133,920 - 200,880; Full time

Job summary

A leading analytics firm in Mumbai is seeking a highly analytical professional with over 8 years of experience in business analysis and operations management. This role will provide strategic support to senior leadership, focusing on data-driven insights, operational efficiency, and sales performance tracking. Candidates must possess a Bachelor's degree, strong analytical skills, and advanced proficiency in MS Excel. The position offers the chance to work closely with top executives and contribute significantly to business planning and execution.

Qualifications

• 8+ years in Business Analysis, Operations Management, Executive Support, or similar strategic roles.
• Experience working closely with senior leadership.
• Strong exposure to sales analytics and operational reporting.

Responsibilities

• Analyze business performance data and sales reports.
• Prepare business presentations and board reports.
• Monitor operational workflows and process efficiency.
• Track sales targets, KPIs, and revenue performance.

Skills

Strong analytical and problem-solving skills

Advanced proficiency in MS Excel

Experience with reporting tools and data visualization tools

Excellent communication and presentation skills

Ability to multitask in a fast-paced environment

Education

Bachelor’s degree

Tools

CRM systems

Job description

We are seeking a highly analytical and business-driven professional with 8+ years of experience to support senior leadership in business analysis, operations management, administration, and sales performance tracking. This role will act as a strategic partner to the Director providing data-driven insights, improving operational efficiency, supporting business planning, and ensuring smooth executive coordination.

Key Responsibilities

1. Business Analysis & Reporting
   • Analyze business performance data, sales reports, and operational metrics.
   • Develop dashboards, MIS reports, and performance summaries for leadership.
   • Identify trends, risks, and growth opportunities through data analysis.
   • Support strategic planning and forecasting initiatives.
   • Provide insights to improve revenue, cost efficiency, and productivity.
     
2. Executive & Strategic Support
   • Prepare business presentations, board reports, and analytical briefs.
   • Support leadership with decision-making data and performance evaluations.
   • Track key initiatives and ensure follow-ups on strategic goals.
   • Maintain confidentiality in handling sensitive business information.
     
3. Operations Management
   • Monitor operational workflows and process efficiency.
   • Identify bottlenecks and recommend process improvements.
   • Coordinate cross-functional projects and ensure timely execution.
   • Support budgeting, procurement tracking, and cost control measures.
     
4. Sales & Business Performance Support
   • Track sales targets, KPIs, and revenue performance.
   • Maintain CRM data accuracy and generate sales performance reports.
   • Assist in preparing proposals, pricing analysis, and business cases.
   • Conduct market research and competitor analysis.
     
5. Administrative & Process Oversight
   • Ensure structured documentation and reporting systems.
   • Coordinate with HR, Finance, and Operations for compliance and process alignment.
   • Implement systems to improve operational transparency and accountability.

Qualifications & Experience

Education:

• Bachelor’s degree is must.

Experience:

• 8+ years in Business Analysis, Operations Management, Executive Support, or similar strategic roles.
• Experience working closely with senior leadership.
• Strong exposure to sales analytics and operational reporting.

Technical & Professional Skills

• Strong analytical and problem-solving skills.
• Advanced proficiency in MS Excel (pivot tables, formulas, dashboards).
• Experience with reporting tools, CRM systems, and data visualization tools.
• Strong business acumen and financial understanding.
• Excellent communication and presentation skills.
• Ability to multitask and work in a fast-paced environment.

Key Competencies

• Strategic thinker with data-driven mindset.
• High attention to detail and accuracy.
• Strong stakeholder management skills.
• Ability to balance analytical work with operational execution.