Executive Assistant / Conference Secretary (Contractual)

The Search House; New Delhi; On-site; INR 335,000 - 558,000; Part time

Job summary

The IIT Alumni Council & Viksit Bharat Special Event seeks an experienced Executive Assistant / Conference Secretary to support a high-profile event in New Delhi. This contract role covers senior stakeholder coordination, event logistics, and secretarial tasks with precision and professionalism.

Based at Hans Plaza, Barakhamba Road, the role requires excellent communication in English and Hindi, strong organizational skills, and on-site presence for the contract duration.

Qualifications

• Graduate or Postgraduate in any discipline; conferences/events exp preferred.
• Prior experience as Executive Assistant, Conference Secretary, or Event Coordinator.
• Excellent written and verbal communication in English and Hindi.
• Strong organizational skills with multitasking under tight timelines.
• Proficiency in MS Office and email/calendar management.
• Presentable, professional demeanor for engaging with senior officials.
• Ability to work on-site at Hans Plaza, Barakhamba Road for the duration of the event/contract.

Responsibilities

• Provide end-to-end executive and secretarial support to conference leadership and organizing committee.
• Coordinate scheduling, correspondence, and communication with dignitaries, alumni, government representatives, and sponsors.
• Manage documentation, agendas, minutes of meetings, and follow-up actions.
• Liaise with vendors, venue staff, and internal teams for event execution.
• Handle guest/delegate coordination, RSVPs, and on-ground hospitality logistics.
• Draft and proofread official communication, invitations, and reports.
• Support pre-event, on-site, and post-event administrative requirements.
• Maintain confidentiality and professionalism with senior leadership and VIPs.

Skills

Executive Assistant

Conference Secretary

Event Coordination

Communication (English & Hindi)

MS Office

Organizational Skills

On-site Work

Education

Graduate / Postgraduate

Tools

MS Office (Word, Excel, PowerPoint)

Email/Calendar Management

Job description

Start Date: Immediate

Company/Event: IIT Alumni Council & Viksit Bharat Special Event

Location: Hotel Hans Plaza, Barakhamba Road, New Delhi Employment

Type: Contractual (Short-term/Event-based)

Experience: No bar (Executive Assistance, Event Coordination, or Conference Management)

About the Role

We are looking for an experienced and highly organized Executive Assistant / Conference Secretary to support a high-profile event hosted in association with the IIT Alumni Council and Viksit Bharat initiative. The role is contractual and based out of Hans Plaza, Barakhamba Road, New Delhi, and requires someone who can manage senior stakeholder coordination, event logistics, and secretarial support with precision and professionalism

Key Responsibilities

• Provide end-to-end executive and secretarial support to the conference leadership and organizing committee
• Coordinate scheduling, correspondence, and communication with dignitaries, alumni, government representatives, and sponsors
• Manage documentation, agendas, minutes of meetings, and follow-up action items
• Liaise with vendors, venue staff, and internal teams for smooth event execution
• Handle guest/delegate coordination, RSVPs, and on-ground hospitality logistics
• Draft and proofread official communication, invitations, and reports
• Support pre-event, on-site, and post-event administrative requirements
• Maintain confidentiality and professionalism while interacting with senior leadership and VIPs

Required Skills & Qualifications

• Graduate/Postgraduate in any discipline; prior experience with conferences, summits, or large-scale events preferred
• Prior experience as an Executive Assistant, Conference Secretary, or Event Coordinator
• Excellent written and verbal communication skills (English & Hindi)
• Strong organizational skills with the ability to multitask under tight timelines
• Proficiency in MS Office (Word, Excel, PowerPoint) and email/calendar management
• Presentable, professional demeanor suited for engaging with senior officials and dignitaries
• Ability to work on-site at Hans Plaza, Barakhamba Road for the duration of the event/contract

Duration: [One Month may be converted to permanent at another office location ]

Compensation: 30-50 K Per month - Not a constrain