Executive Assistant To Chairman & Hon. Secretary

Indian Institute Of Interior Designers; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Indian Institute Of Interior Designers Mumbai Regional Centre is seeking an proactive Executive Assistant to support the Chairman and Honorary Secretary in administrative operations, executive communication, digital media management, and event coordination.

The ideal candidate should have excellent English communication, strong organizational skills, proficiency in MS Office and Google Workspace, and knowledge of AI tools for content creation and presentations.

Qualifications

• Bachelor's degree or diploma in management, secretarial practice, mass communication, English literature, or related field.
• Certifications in Digital Marketing or AI tools are an added advantage.
• 2–4 years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator preferred.
• Freshers with strong communication, digital skills, and proactivity may apply.

Responsibilities

• Manage calendars, travel, appointments, and reminders for the Chairman and Honorary Secretary.
• Draft emails, official letters, meeting notices, newsletters, and internal communications.
• Prepare meeting agendas, minutes of meetings, track action items and follow-ups.
• Create and schedule engaging content for social media and digital channels.
• Prepare articles, press releases, newsletters, presentations, and executive pitch decks using AI tools.
• Coordinate with Managing Committee members, IIID members, vendors, sponsors, industry partners, media, and regional chapters.
• Assist in planning and executing events, seminars, conferences, and networking sessions.
• Capture photos and videos during events for social media updates and documentation.
• Conduct research and provide administrative support for leadership initiatives.
• Maintain confidentiality of organizational information and member data.

Skills

English proficiency

Organization skills

MS Office

AI content tools

Interpersonal skills

Social media

Event coordination

Executive assistance

Attention to detail

Education

Bachelors or Diploma in relevant field

Tools

MS Office

Google Workspace

Canva

ChatGPT

Gemini

Job description

IIID Mumbai Regional Centre is looking for a proactive and organized Executive Assistant to support the Chairman and Honorary Secretary in administrative operations, executive communication, digital media management, and event coordination. The ideal candidate should have excellent English communication skills, strong organizational abilities, proficiency in MS Office, and knowledge of AI tools for content creation and presentations.

Key Responsibilities

• Manage calendars, appointments, meetings, travel arrangements, and reminders for the Chairman and Honorary Secretary.
• Draft professional emails, official letters, meeting notices, newsletters, and internal communications.
• Prepare meeting agendas, record Minutes of Meetings (MoM), track action items, and ensure timely follow-ups.
• Create and schedule engaging content for social media platforms and other digital communication channels.
• Prepare articles, press releases, newsletters, presentations, and executive pitch decks using AI tools such as ChatGPT, Gemini, and Canva.
• Coordinate with Managing Committee members, IIID members, vendors, sponsors, industry partners, media representatives, and other regional chapters.
• Assist in planning and executing events, seminars, conferences, and networking sessions.
• Capture photographs and videos during events for social media updates and documentation.
• Conduct research and provide administrative and operational support for leadership initiatives.
• Maintain confidentiality of organizational information, member data, and executive discussions.

Required Skills

• Excellent written and verbal English communication skills.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in MS Office, particularly Word, Excel, and PowerPoint, and Google Workspace.
• Knowledge of AI tools such as ChatGPT, Gemini, and Canva for content creation and presentation design.
• Good interpersonal skills, professional etiquette, and stakeholder management abilities.
• Experience in social media management, content writing, event coordination, or executive assistance.
• Strong attention to detail, discretion, and problem-solving skills.

Educational Qualifications

Bachelors Degree or Diploma in Management, Secretarial Practice, Mass Communication, English Literature, or a related field. Certifications in Digital Marketing or AI tools will be an added advantage.

Preferred Candidate Profile

Candidates with 2 - 4 years of experience as an Executive Assistant, Personal Assistant, Management Associate, or Operations Coordinator are preferred. Freshers with excellent communication skills, digital proficiency, and a proactive attitude may also apply.

Work Location: Mumbai, Maharashtra. Candidates should be comfortable attending occasional evening and weekend events as required.