Administration Assistant

Allegis Global Solutions (AGS); Bengaluru; On-site; INR 502,000 - 670,000; Part time

Job summary

Allegis Global Solutions (AGS) is seeking an experienced Administrative Assistant for a 12-month contract in Bengaluru. You will provide comprehensive administrative and operational support to senior managers, employees, and internal stakeholders.

The role includes onboarding/offboarding, travel planning, visitor management, and executive support. The ideal candidate has 4+ years of experience in administrative roles, strong communication, and ability to multitask in a fast-paced environment.

Qualifications

• 4+ years in administrative support or executive support.
• Experience in onboarding and offboarding processes.
• Experience coordinating travel, visas and expenses.
• Strong communication and multitasking skills.

Responsibilities

• Coordinate onboarding and offboarding for employees, interns, and contractors.
• Handle admin requests from senior managers and stakeholders.
• Support day-to-day admin needs for managers and new hires.
• Arrange meetings, book conference rooms, manage calendars and logistics.

Skills

Administrative support

Stakeholder coordination

Onboarding/offboarding

Travel arrangements

Event coordination

Facilities support

Communication

Multitasking

Job description

Job Title: Administrative Assistant 12 Months Contract

Job Overview:

We are looking for an experienced Administrative Assistant to provide comprehensive administrative and operational support to senior managers, employees and internal stakeholders. The ideal candidate should have experience in office administration, employee coordination, travel management, visitor management and executive support.

IMPORTANT: This is a 12-month contractual opportunity based in Bangalore. Immediate joiners or candidates with a maximum 15-day notice period are strongly preferred.

Roles & Responsibilities:

1. Coordinate end-to-end onboarding and offboarding activities for full-time employees, new campus graduates, contingent workers and interns.
2. Handle administrative requests and queries from senior managers.
3. Assist managers and new employees with day-to-day administrative requirements.
4. Coordinate meeting arrangements, conference room bookings, calendar scheduling and meeting logistics in collaboration with IT and Facilities teams.
5. Manage gate pass requests for laptops and other IT equipment, including equipment shipment and delivery coordination.
6. Assist managers with travel planning, visa arrangements and expense submissions.
7. Raise and coordinate purchase requisitions and purchase orders for internal teams.
8. Manage visitor coordination, airport transfers, lunch arrangements and meeting room bookings.
9. Provide administrative support for company-wide meetings, town halls and important office events.
10. Plan and coordinate team outings and team-building activities.
11. Manage calendars for key stakeholders in the absence of the Executive Assistant.
12. Act as the primary point of contact for all administrative support requirements within the team.

Preferred Candidate Profile:

• 4+ years of experience in Administrative Support, Administrative Assistance or Executive Support.
• Experience in office administration and stakeholder coordination.
• Knowledge of employee onboarding and offboarding processes.
• Experience handling travel arrangements, visa coordination and expense management.
• Knowledge of visitor management, event coordination and facilities support.
• Familiarity with purchase requisitions and purchase order processes.
• Excellent communication, organizational and multitasking skills.
• Ability to independently manage multiple administrative responsibilities.

Employment Details:

• Location: Bangalore
• Employment Type: Contractual
• Contract Duration: 12 Months
• Joining Preference: Immediate Joiners
• Maximum Notice Period: 15 Days

Important:

Candidates must be comfortable with a 12-month contractual engagement before applying.