Event Manager / Assistant Event Manager

India Solution Events and Production; Bengaluru; On-site; INR 450,000 - 700,000; Full time

Job summary

India Solution Events and Production in Bengaluru, Karnataka is seeking an Event Manager / Assistant Event Manager with 3-4 years of professional experience in event operations, vendor management, and logistics. Strong English communication and presentation skills are required.

You will coordinate with clients, vendors, and the internal team to deliver successful conferences and events, create pitch decks, manage timelines and budgets, and ensure smooth on-site execution.

Qualifications

• 3-4 years of professional work experience in event operations, vendor management, event logistics management.
• Excellent communication skills, especially English.
• Strong coordination and teamwork with cross-functional groups.

Responsibilities

• Coordinate with clients, vendors, and internal teams to plan events.
• Create pitch decks and project timelines based on client requirements.
• Manage and coordinate with the project team and timelines.
• Prepare event checklists, budgets, and income projections.
• Ensure timely, clear communications with clients and stakeholders.

Skills

Event management

Vendor management

Communication skills

Time management

English communication

Tools

PowerPoint

MS Office

Excel

Registration software

Job description

Job Title: Event Manager / Assistant Event Manager

Location: Bengaluru, Karnataka

Experience Required: 3-4 years of professional work experience in event operations, vendor management, event logistics management etc

Job Type: Full-Time

Company Description

India Solution Events is a leading Professional Conference Organiser (PCO) and has vast experience of organising and managing a wide range of conventions, conferences, symposiums and seminars on a global level. We cater to end-to-end conferences concerning solutions pan India basis. We consult, collaborate and communicate with associations, societies and organisations to define and deliver tailor made conference management solutions. By combining innovative ideas with expert domain knowledge, we assist brands in reaching their target audience and attaining their desired business results. We seek to add value through innovation and creativity, aligning ourselves with our clients' goals, delivering services that meet their quality, schedules and cost objectives.

Mandatory Criteria

• Excellent Communication Skills- especially good command over English language.
• Well-groomed individual and presentable personality.
• Please provide 2 references along with your CV.

Job Description

Responsibilities:-

• Strong business acumen along with past experience of handling events.
• Proper know-how of making PowerPoint presentations to create pitch presentations based on project requirements.
• Manage and coordinate with entire team of respective project.
• Maintaining and drawing up timelines for projects.
• One point of contact to the client and conference team.
• Weekly reports to be submitted to Team Leaders.
• Handle pressure and deliver within tight deadlines.
• Weekly feedback to Organizing Committee of each event.
• Planning and preparing an event checklist based on the elements finalized by the client.
• Contribute to team effort by accomplishing related results as needed.
• Coordination with events & backend team.
• Ensure proper, crisp, and timely communications within team and with clients.
• Coordinate regularly with various vendors, agencies, and event suppliers.
• Draw up each event's element list, budget expenses, and income.
• Hands-on experience with MS Office tools like Excel, Word, etc.
• Maximize revenues by reducing operating costs and maximizing income.
• Understanding of onsite event handling and coordination.
• Understanding of event production details & timelines.
• Venue coordination and management.
• Conference trade layout planning and marking for client and participating companies.
• Basic technical knowledge of registration software, marketing tools, etc.

Events will require work during evenings and weekends, so flexibility with work hours is often necessary

• Events will require work during evenings and weekends, so flexibility with work hours is often necessary.
• 3-4 years of professional work experience in event operations, vendor management, event logistics management, etc.
• Ability to manage multiple projects and work assignments concurrently.
• Exceptional time management skills with the ability to prioritize while on tight deadlines.
• Must be extremely detail-oriented.
• The ability to work well in a fast-paced event environment.
• MUST – Strong English verbal and written communication skills.
• Effectively and efficiently work both independently and collectively as a team when needed.
• Please carry a copy of your CV during your interview.