Executive Assistant & Administration Manager

TR, part of the Trifast plc group; Chennai; Presencial; INR 3 000 000 - 5 400 000; Tempo integral

Resumo da oferta

TR, part of the Trifast plc group, is seeking an experienced executive assistant to provide comprehensive secretarial support to senior leadership. You will manage calendars, coordinate meetings, prepare reports and follow-ups with discretion.

You will oversee domestic and international travel, visas, bookings and travel tool approvals, plus office administration, facilities and safety. You will partner with internal teams and external stakeholders to ensure seamless operations.

Qualificações

• 12–15 years of executive assistance or facilities management experience.
• Experience supporting senior leadership or C‑suite executives.
• Strong travel management, vendor coordination and facilities know‑how.
• Excellent organizational, communication and stakeholder management skills.
• Discretion, integrity and the ability to manage competing priorities independently.
• Proficiency with MS Office; experience in a multinational corporate environment is a plus.

Responsabilidades

• Provide executive and secretarial support including calendar management, meetings, correspondence and action-item follow-ups.
• Manage end-to-end domestic and international travel, visas, bookings and travel tools.
• Oversee office administration, facilities, workplace services, maintenance, safety and infrastructure.
• Handle vendors, contracts, procurement, budgets and administrative cost optimisation.
• Coordinate leadership visits, town halls, conferences and corporate events.
• Collaborate with internal functions and external stakeholders for efficient services.
• Communicate effectively with global teams and senior leadership; support cross-border activities.

Conhecimentos

Executive support

Calendar management

Travel planning

Vendor coordination

Facilities management

Stakeholder management

Cross-border coordination

C-suite support

Ferramentas

MS Office

Descrição da oferta de emprego

• Provide comprehensive executive and secretarial support, including calendar management, meetings, correspondence, reports and action-item follow-ups.
• Manage end-to-end domestic and international business travel, including visas, bookings, approvals and travel management tool.
• Oversee office administration, facilities, workplace services, maintenance, safety and infrastructure.
• Manage vendors, contracts, procurement, budgets and administrative cost optimisation.
• Coordinate leadership visits, town halls, conferences and other corporate events.
• Partner with internal functions and external stakeholders to deliver efficient, responsive administrative services.
• Demonstrate proficiency in managing international stakeholders and communicating effectively with global teams and senior leadership.
• Overseas exposure and international work experience will be a strong advantage, particularly in supporting global leadership, coordinating cross-border activities, and working in a multinational business environment.

What We're Looking For

• 12-15 years of relevant experience in executive assistance, administration and/or facilities management.
• Proven experience supporting senior leadership or C-suite executives.
• Strong expertise in corporate travel management, vendor coordination and office facilities.
• Excellent organisational, communication and stakeholder management skills.
• High levels of discretion, integrity, attention to detail and the ability to manage competing priorities independently.
• Proficiency in MS Office; experience in a multinational corporate environment and travel management platforms will be an advantage.

The Ideal Candidate:

A dependable, hands-on professional who combines excellent executive support with strong operational ownership, sound judgement and a continuous-improvement mindset.