Executive Assistant (Administration & Digital Operations)

Auxein Medical Pvt. Ltd.; Kundli; Presencial; INR 900.000 - 1.200.000; Jornada completa

Descripción de la vacante

Auxein Medical Pvt. Ltd. is seeking an experienced Executive Assistant to support senior management with day-to-day administrative tasks, meetings, travel, and confidential communications.

You will coordinate with multiple departments, prepare reports, and drive workflow improvements using AI tools and Microsoft 365. The role requires strong communication, multitasking, and independent work capability.

Formación

• Graduate in any discipline; MBA / PG Diploma in Administration, Management or related fields preferred.
• Additional certifications in AI tools, Digital Productivity, Microsoft Office or Business Administration advantageous.

Responsabilidades

• Manage day-to-day administrative activities and provide comprehensive support to senior management.
• Coordinate meetings, appointments, calendars, travel arrangements and engagements.
• Handle correspondence, emails, confidential documents and management communications.
• Prepare meeting agendas, minutes, presentations and action trackers.
• Ensure timely execution of management instructions and administrative assignments.
• Coordinate with departments for smooth operations and timely communication.
• Monitor office supplies, vendor coordination and admin expenses.
• Coordinate business travel, hotels, transportation.
• Work with MS 365, Excel, Word, PowerPoint, Outlook, Teams and Google Workspace.
• Manage digital documentation, cloud storage and online collaboration.
• Explore digital tools for workflow automation and reporting.
• Prepare MIS reports and status dashboards.
• Support management in special projects and reviews.

Conocimientos

AI tools

Microsoft 365

Advanced Excel

Google Workspace

PowerPoint

Communication

Report writing

Multitasking

Confidentiality

Independent work

Educación

MBA / PG Diploma in Administration or Management

Herramientas

ChatGPT

Microsoft Copilot

Gemini

Workflow automation tools

Descripción del empleo

Key Responsibilities

• Manage day-to-day administrative activities and provide comprehensive support to senior management.
• Coordinate meetings, appointments, calendars, travel arrangements and official engagements.
• Handle correspondence, emails, confidential documents and management communications.
• Prepare meeting agendas, minutes of meetings (MoM), presentations and follow-up action trackers.
• Ensure timely execution of management instructions and administrative assignments.
• Coordinate with Production, HR, Accounts, IT, Purchase, Maintenance and other departments and stakeholders for smooth operations and ensure timely communication and follow-ups.
• Monitor office supplies, stationery, vendor coordination and administrative expenses.
• Coordinate business travel, hotel bookings, transportation and related arrangements.
• Work proficiently with Microsoft 365, Excel, Word, PowerPoint, Outlook, Teams and Google Workspace.
• Manage digital documentation, cloud storage, shared drives and online collaboration platforms.
• Explore and implement suitable digital tools for workflow automation, task tracking and management reporting.
• Prepare MIS reports, administrative dashboards, presentations and periodic status reports.
• Support management in special projects, internal reviews and business coordination.

Required Skills & Competencies

• Strong expertise in AI tools and digital productivity platforms.
• Demonstrate advanced working knowledge of AI tools such as ChatGPT, Microsoft Copilot, Gemini and other AI-based productivity platforms.
• Excellent knowledge of MS Office, particularly advanced Excel and PowerPoint.
• Good understanding of Microsoft 365, Google Workspace and cloud-based applications.
• Strong administrative, organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to prepare professional reports, presentations and management correspondence.
• Strong follow-up, coordination and problem-solving skills.
• High level of confidentiality, integrity and professional conduct.
• Ability to work independently and manage multiple priorities.

Educational Qualification

• Graduate in any discipline; MBA / PG Diploma in Administration, Management or related fields will be preferred.
• Additional certifications in AI tools, Digital Productivity, Microsoft Office or Business Administration will be an advantage.

Experience Requirements

• Minimum 5 years of relevant experience as an Executive Assistant, Executive Secretary, Administration Executive, Personal Assistant or in a similar role.
• Experience in handling senior management administrative responsibilities is preferred.
• Practical experience in using AI tools, digital platforms and workflow automation is highly desirable.
• Experience in a manufacturing or corporate environment will be an added advantage.