Executive Assistant

One World - Human Capital Management; Gurugram District; On-site; INR 300,000 - 600,000; Full time

Job summary

A leading company is seeking a proactive Executive Assistant to support the Managing Director. This high-visibility role involves managing schedules, coordinating meetings, and handling communication. The ideal candidate must possess strong organizational skills, discretion, and proficiency in MS Office Suite. Applicants should ideally have a Bachelor's degree and the ability to manage multiple tasks efficiently.

Qualifications

• Bachelor’s degree in any discipline; preference for Business Administration or Communications.
• Strong organizational and multitasking skills.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Manage and maintain the executive’s calendar and appointments.
• Coordinate internal and external meetings.
• Draft and manage communications such as emails and reports.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Discretion

Integrity

Proficiency in MS Office

Emotional intelligence

Education

Bachelor’s degree

Tools

MS Office Suite

Zoom

Teams

Google Workspace

Job description

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Our client, a FMCG start up is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to the Managing Director. The ideal candidate will manage schedules, coordinate meetings, handle communication, and assist with a range of confidential and time-sensitive tasks. This is a high-visibility role requiring discretion, professionalism, and the ability to anticipate needs.

Key Responsibilities:

• Manage and maintain the executive’s calendar, appointments, and travel arrangements
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups
• Act as a liaison between the executive and internal/external stakeholders
• Draft, review, and manage communications such as emails, reports, presentations, and memos
• Handle confidential information with discretion and integrity
• Support with project coordination, data compilation, and documentation
• Maintain and organize files, documents, and reports in a structured and accessible manner
• Track and manage deliverables, deadlines, and follow-up tasks

Qualifications & Experience:

• Bachelor’s degree in any discipline; preference for Business Administration, Communications, or related fields
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• High level of discretion, integrity, and professionalism
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of tools like Zoom, Teams, and Google Workspace is an advantage

Key Attributes:

• Strong attention to detail and ability to anticipate needs
• Proactive and self-driven with a high sense of ownership
• Flexible, adaptable, and calm under pressure
• High degree of emotional intelligence and people skills
• Ability to manage multiple stakeholders and deadlines simultaneously

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Human Resources Services

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