Executive Assistant

Team Computers; Thane; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Team Computers is seeking an Executive Assistant to support the Business Unit Head in Mumbai (Thane). The role demands proactive, highly organized individuals who can manage schedules, coordinate meetings, and handle confidential information with discretion.

You will prepare agendas, dashboards, and reports, track key initiatives, and liaise with Sales, Delivery, HR, Finance, Marketing, and Operations to ensure smooth day-to-day operations. 1–4 years' experience preferred.

Qualifications

• Strong communication and confidentiality are essential.
• Excellent organizational and time management abilities.
• Proficiency in MS Office and Google Workspace required.
• Ability to prepare presentations and reports for leadership reviews.

Responsibilities

• Manage BU Head's calendar, travel plans, and meetings.
• Coordinate internal and external meetings and leadership reviews.
• Prepare agendas, presentations, reports, and meeting minutes.
• Track key initiatives and deliverables for timely completion.
• Coordinate with cross-functional teams including Sales, Delivery, HR, Finance, Marketing, Operations.
• Handle confidential documents with discretion.
• Prepare dashboards and MIS for leadership reviews.
• Screen emails and draft professional correspondence.
• Support budget tracking and vendor coordination as needed.
• Act as primary liaison between BU Head and stakeholders.

Skills

Calendar management

Stakeholder management

Executive support

Communication

Detail oriented

Discretion & confidentiality

Presentation & reporting

Tools

MS Excel

PowerPoint

MS Word

Google Workspace

Job description

Designation-Executive Assistant to Business Unit Head

Location- Mumbai (Thane)

Experience- 1-4 Years

Department- Cloud Business

About the Role

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to provide comprehensive administrative and strategic support to the Business Unit Head. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, tracking key business initiatives, and ensuring seamless day-to-day operations. This role requires excellent communication, multitasking, and stakeholder management skills.

Key Responsibilities

• Manage the Business Unit Head's calendar, appointments, travel plans, and meeting schedules.
• Coordinate internal and external meetings, leadership reviews, customer meetings, and business events.
• Prepare meeting agendas, presentations, reports, MOMs (Minutes of Meeting), and follow up on action items.
• Track key business initiatives, projects, and deliverables to ensure timely completion.
• Coordinate with cross-functional teams, including Sales, Presales, Delivery, HR, Finance, Marketing, and Operations.
• Handle confidential documents and sensitive business information with the highest level of discretion.
• Prepare business reports, dashboards, MIS, and presentations for leadership reviews.
• Assist in organizing offsites, leadership meetings, town halls, and team engagement activities.
• Screen emails, prioritize communications, and draft professional correspondence on behalf of the Business Unit Head.
• Monitor pending approvals and ensure timely closure of business actions.
• Support budget tracking, vendor coordination, and administrative activities whenever required.
• Act as the primary point of coordination between the Business Unit Head and internal/external stakeholders.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Exceptional attention to detail and ability to prioritize multiple tasks.
• High level of professionalism and confidentiality.
• Strong follow-up and stakeholder management skills.
• Proficiency in Microsoft Excel, PowerPoint, Word, and Google Workspace.
• Ability to prepare presentations, reports, and business documentation.
• Strong problem-solving and coordination skills.