Secretary/ Executive Assistant (EA)

Smartmart Recruitment Mumbai; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Smartmart Recruitment Mumbai is seeking a detail-oriented Administrative Assistant to support executives and teams. You will manage calendars, screen communications, coordinate meetings, arrange travel, and prepare documents for reports, presentations, and memos.

The role requires discretion, strong communication skills, and the ability to support projects and board meeting preparation in a fast-paced office. Join our team and maintain efficient office operations with precision.

Responsibilities

• Calendar & Schedule Management: Manage complex calendars, schedule appointments, coordinate meetings, and plan events.
• Communication: Screen calls, emails, and correspondence; act as a gatekeeper and liaison.
• Travel & Logistics: Arrange complex travel, accommodations, and itineraries.
• Document Preparation: Type, prepare, and format reports, presentations, memos, and financial documents.
• Office Management: Handle mail, filing, databases, and general office support.
• Confidentiality: Maintain discretion with sensitive information.
• Project Support: Assist with projects, board meeting prep, and event planning.

Job description

Key Responsibilities

• Calendar & Schedule Management: Manage complex calendars, schedule appointments, coordinate meetings, and plan events.
• Communication: Screen calls, emails, and correspondence; act as a gatekeeper and liaison.
• Travel & Logistics: Arrange complex travel, accommodations, and itineraries.
• Document Preparation: Type, prepare, and format reports, presentations, memos, and financial documents.
• Office Management: Handle mail, filing, databases, and general office support.
• Confidentiality: Maintain discretion with sensitive information.
• Project Support: Assist with projects, board meeting prep, and event planning.