Executive Assistant

Sigma Engineered Solutions; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Sigma Engineered Solutions in Pune is seeking an experienced Executive Assistant to the COO to manage the calendar, coordinate with internal and external stakeholders, and provide travel and logistics support for operations projects.

The role reports to the COO, requires confidentiality, discretion, and strong communication, and involves organizing meetings, tracking tasks, and supporting the senior operations teams at the Pune site.

Qualifications

• Bachelor's degree in a related field with 5–6 years of experience.
• Demonstrated ability to manage calendars and confidential information.

Responsibilities

• Maintain COO's calendar, manage scheduling requests and conflicts.
• Schedule monthly COO review meetings with all functions.
• Track COO tasks and projects against deadlines.
• Organize internal and external meetings including logistics.
• Arrange domestic and international travel.
• Ensure confidential interactions with executives.
• Provide support to senior operations teams in Pune.
• Maintain documentation for the COO.

Skills

Discretion & confidentiality

Communication skills

Reporting skills

Visa processing knowledge

Education

Bachelor's degree in related field

5–6 years of professional work experience

Job description

1.Job Objective

The primary responsibilities of this role is to maintain the COO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects. The person will directly reports to the COO

2.Key Role & Responsibilities

• Maintain an accurate and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
• Proactively schedule monthly review meetings for COO with all functions.
• Track COOs tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organisational developments.
• Organize internal and external meeting, including logistical and substantive preparation.
• Manage all domestic / international travel booking, scheduling and arrangements
• Ensure consistent and efficient interaction with other executive assistant across the organization; handle matters with sound judgement and confidentiality.
• Perform any other relevant duties as assigned.
• Render all above support to senior members of operational and other teams in Pune.
• Maintain certain documentation for COO

3.Qualification & Experience Required

Bachelors degree in a related field along with 5 to 6 years of professional work experience

4.Personal Characteristic

• Ability to maintain confidentiality and discretion at all times.
• Knowledge of VISA processing.
• Effective communication skills
• Effective reporting skills

Location

At Manufacturing plants and Office Facilities situated in Chakan, Pune.

Company website www.sigmaelectric.com