Executive Assistant

IMPRESSION MAKERS; Navi Mumbai; On-site; INR 350,000 - 750,000; Full time

Job summary

IMPRESSION MAKERS in Maharashtra is seeking an Executive Assistant to support the executive team with high-level administrative duties, manage schedules, and coordinate communications across departments.

The ideal candidate will be organized, proactive, and capable of handling multiple tasks with discretion, travel arrangements, meeting coordination, and preparation of reports and presentations.

Qualifications

• Proven experience as an Executive Assistant or in administrative roles.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as needed.
• Act as a point of contact between executives and internal/external clients.
• Organize and coordinate meetings, including taking minutes and following up on action items.
• Assist in the preparation of budgets and financial reports.
• Handle confidential information with discretion and integrity.
• Perform various office tasks, including filing, data entry, and maintaining office supplies.

Skills

Executive support

Organizational skills

Time management

Written & verbal communication

MS Office proficiency

Team collaboration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

We are seeking a dedicated and organized Executive Assistant to support our executive team in Maharashtra. The ideal candidate will be responsible for providing high-level administrative support, managing schedules, and facilitating communication between departments. This role requires a proactive individual who can handle multiple tasks efficiently and maintain a high level of professionalism.

Key Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as needed.
• Act as a point of contact between executives and internal/external clients.
• Organize and coordinate meetings, including taking minutes and following up on action items.
• Assist in the preparation of budgets and financial reports.
• Handle confidential information with discretion and integrity.
• Perform various office tasks, including filing, data entry, and maintaining office supplies.

Required Skills

• Proven experience as an Executive Assistant or in other administrative roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

If you are a motivated individual with a passion for supporting executives and ensuring smooth office operations, we encourage you to apply for this exciting opportunity.