Executive Assistant

Layam; Mysuru; On-site; INR 550,000 - 750,000; Full time

Job summary

Layam in Mysuru, Karnataka, is seeking an experienced Executive Assistant to support the Chief Business Officer with calendar management, meetings and schedules. The role requires strong MS Office proficiency and excellent communication skills.

You will coordinate with internal teams and external stakeholders, prepare agendas, MIS reports and presentations, track action items, and assist in management reviews and travel arrangements.

Qualifications

• Graduate or postgraduate with 5–8 years of relevant experience as an Executive Assistant, Management Assistant, Business Coordinator or similar role.
• Excellent communication and interpersonal skills.
• Strong coordination and follow-up abilities.
• Proficiency in MS Office (Excel, PowerPoint, Word) required.
• Ability to prepare professional presentations and MIS reports.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Experience in manufacturing/EMS/engineering industry is a plus.
• Must be proactive and able to work with senior management.

Responsibilities

• Manage the CBOs calendar, meetings, appointments and schedules.
• Coordinate with internal teams and external stakeholders on behalf of the CBO.
• Prepare meeting agendas, presentations, MIS reports, minutes of meetings and follow-up trackers.
• Track important action items and ensure timely closure with concerned teams.
• Handle business-related correspondence, emails and documentation.
• Support the CBO in preparing business reviews, management reports and presentations.
• Coordinate customer/vendor meetings, visits and business discussions.
• Maintain confidentiality of sensitive business and management information.
• Organise travel arrangements, itineraries and other logistics as required.
• Follow up with various departments for data, reports and updates required by the CBO.
• Assist in monitoring key business activities, deadlines and deliverables.
• Coordinate and support management meetings and review meetings.
• Perform other responsibilities assigned by the CBO/Management.

Skills

Communication skills

Interpersonal skills

Coordination skills

Follow-up skills

Time-management skills

Analytical skills

Education

Graduate/Postgraduate

Tools

MS Office (Excel, PowerPoint, Word)

Job description

Key Responsibilities

• Manage the CBOs calendar, meetings, appointments and schedules.
• Coordinate with internal teams and external stakeholders on behalf of the CBO.
• Prepare meeting agendas, presentations, MIS reports, minutes of meetings and follow-up trackers.
• Track important action items and ensure timely closure with concerned teams.
• Handle business-related correspondence, emails and documentation.
• Support the CBO in preparing business reviews, management reports and presentations.
• Coordinate customer/vendor meetings, visits and business discussions.
• Maintain confidentiality of sensitive business and management information.
• Organise travel arrangements, itineraries and other logistics as required.
• Follow up with various departments for data, reports and updates required by the CBO.
• Assist in monitoring key business activities, deadlines and deliverables.
• Coordinate and support management meetings and review meetings.
• Perform other responsibilities assigned by the CBO/Management.

Desired Candidate Profile

• Graduate/Postgraduate with 5–8 years of relevant experience as an Executive Assistant, Management Assistant, Business Coordinator or similar role.
• Excellent communication and interpersonal skills.
• Strong coordination and follow-up skills.
• Excellent proficiency in MS Office – Excel, PowerPoint and Word.
• Good analytical and reporting skills.
• Ability to prepare professional presentations and MIS reports.
• Strong organisational and time-management skills.
• Ability to handle confidential information with discretion.
• Should be proactive, dependable and capable of working with senior management.
• Experience in manufacturing/EMS/engineering industry would be an advantage.