Executive Assistant

Zuventus Healthcare Limited; Mumbai; On-site; INR 700,000 - 1,500,000; Full time

Job summary

Zuventus Healthcare Limited is seeking an experienced Executive Assistant to support the Chief Commercial Officer. You will manage the CCO’s calendar, coordinate meetings, prepare agendas, presentations, reports, and briefing documents with utmost discretion.

You will also handle travel management, stakeholder liaison, board and leadership meeting support, minutes, action tracking, and ensure timely follow-ups on key decisions and deliverables.

Responsibilities

• Manage the CCO’s calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, conferences, and events.
• Prepare agendas, presentations, reports, and briefing documents.
• Handle confidential correspondence and sensitive information with discretion.
• Act as a point of contact between the CCO and internal/external stakeholders.
• Screen calls, emails, and requests, prioritizing them appropriately.
• Coordinate with senior leadership teams for updates, meetings, and follow-ups.
• Arrange board meetings, leadership meetings, and executive discussions.
• Prepare meeting minutes and track action items.
• Ensure timely follow-up on key decisions and deliverables.
• Plan and coordinate domestic and international travel arrangements.
• Manage travel itineraries, visa documentation, and expense reports.
• Maintain records, files, and important documents.
• Assist in preparing reports, MIS, and presentations for management.
• Support special projects and strategic initiatives led by the CCO.
• Liaise with board members, senior executives, clients, and partners.
• Maintain professional relationships and ensure smooth communication flow.

Job description

Key Responsibilities

1. Executive Support

• Manage the CCOs calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, conferences, and events.
• Prepare agendas, presentations, reports, and briefing documents.
• Handle confidential correspondence and sensitive information with discretion.

2. Communication & Coordination

• Act as a point of contact between the CCO and internal/external stakeholders.
• Screen calls, emails, and requests, prioritizing them appropriately.
• Coordinate with senior leadership teams for updates, meetings, and follow-ups.

3. Meeting Management

• Arrange board meetings, leadership meetings, and executive discussions.
• Prepare meeting minutes and track action items.
• Ensure timely follow-up on key decisions and deliverables.

4. Travel Management

• Plan and coordinate domestic and international travel arrangements.
• Manage travel itineraries, visa documentation, and expense reports.

5. Administrative & Operational Support

• Maintain records, files, and important documents.
• Assist in preparing reports, MIS, and presentations for management.
• Support special projects and strategic initiatives led by the CCO.

6. Stakeholder Management

• Liaise with board members, senior executives, clients, and partners.
• Maintain professional relationships and ensure smooth communication flow.