Executive Assistant

Jet Freight Logistics Limited; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Jet Freight Logistics Limited in Mumbai seeks an experienced Executive Assistant to the CMD to provide high-level administrative support, manage schedules, coordinate meetings, and handle confidential communications.

The role also involves preparing reports and presentations, organizing domestic and international travel, and acting as a liaison with CXOs and external stakeholders to ensure timely execution of leadership priorities.

Qualifications

• Bachelor's degree in Business Administration or related field; MBA preferred.
• 10+ years of experience supporting top leadership (CMD/CEO/MD).
• Excellent organizational, multitasking, and time management skills.
• Strong communication and interpersonal abilities.
• High proficiency in MS Office (PowerPoint, Excel, Word, Outlook).
• Ability to handle confidential information with integrity.

Responsibilities

• Manage the CMD’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, board meetings, and leadership reviews.
• Prepare agendas, minutes of meetings (MOM), and follow-up action trackers.
• Act as liaison between CMD and internal departments, senior leadership, and external stakeholders.
• Handle confidential and sensitive information with discretion.
• Prepare reports, presentations, and business summaries for CMD review.
• Track and monitor key business updates, projects, and action items.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

MS Office

Communication

Time management

Education

Bachelor's degree in Business Administration

MBA preferred

Tools

PowerPoint

Excel

Word

Outlook

Job description

The Executive Assistant to the CMD will be responsible for providing high-level executive and administrative support to the Chairman & Managing Director. The role involves managing schedules, coordinating strategic meetings, handling confidential communications, and ensuring seamless execution of leadership priorities across the organization.

The candidate must be based in Mumbai.

Key Responsibilities

• Manage the CMD’s calendar, appointments, meetings, and travel arrangements.
• Coordinate and schedule internal and external meetings, board meetings, and leadership reviews.
• Prepare agendas, minutes of meetings (MOM), and follow-up action trackers.
• Act as a liaison between CMD and internal departments, senior leadership, and external stakeholders.
• Handle confidential and sensitive information with highest level of discretion.
• Prepare reports, presentations, and business summaries for CMD review.
• Track and monitor key business updates, projects, and action items across departments.
• Coordinate with senior management to ensure timely execution of CMD directives.
• Manage correspondence, emails, and official communications on behalf of CMD.
• Assist in strategic planning, business reviews, and organizational initiatives.
• Organize domestic and international travel, itineraries, and logistics.
• Ensure smooth execution of high-priority tasks and urgent requirements.

Stakeholder Management

• Interface with CXOs, Directors, and senior leadership teams.
• Coordinate with external partners, clients, and stakeholders on CMD’s behalf.
• Participate in key business review meetings and leadership discussions.
• Ensure timely communication and follow-ups across all critical functions.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field (MBA preferred).
• 10+ years of experience as Executive Assistant / Senior Executive Assistant supporting top leadership (CMD/CEO/MD).
• Excellent organizational, multitasking, and time management skills.
• Strong communication and interpersonal abilities.
• High proficiency in MS Office (PowerPoint, Excel, Word, Outlook).
• Strong business acumen and understanding of corporate operations.
• Ability to handle confidential and sensitive information with integrity.

Preferred Attributes

• Experience supporting CMD/CEO in large organizations (logistics preferred).
• Strong stakeholder management and coordination skills.
• Proactive, detail-oriented, and highly disciplined approach.
• Ability to work under pressure and manage multiple priorities.
• Strong problem-solving and decision-making support capability.