Executive Assistant

Pangea Travel; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Pangea Travel is seeking a highly organized Executive Assistant to support the leadership team in Mumbai. This on-site, full-time role focuses on calendar management, coordination, and ensuring follow-through across priorities.

You'll work in a fast-moving, high-standards environment, handling travel logistics, document organization, and proactive follow-ups with internal teams, partners, and vendors to keep decisions on track.

Qualifications

• Proven experience as an EA, admin, or operations support professional.
• Excellent organisational and follow‑through skills.
• Strong written and verbal communication.
• Comfortable working with senior stakeholders.
• Proactive, detail-oriented, and dependable.
• Ability to manage multiple threads without things slipping.
• Luxury travel, hospitality, or high-end service experience is a plus, not required.

Responsibilities

• Manage calendars, scheduling, and day‑to‑day coordination.
• Track action items from meetings and ongoing discussions.
• Own follow-ups with internal teams, partners, and vendors.
• Maintain clear task lists, timelines, and reminders.
• Organise documents, communication threads, and information.
• Proactively flag delays, gaps, or pending items.
• Support meetings, travel coordination, and logistics as needed.
• Manage select personal scheduling, coordination, and administrative tasks for the leadership team alongside business priorities.

Skills

Executive support

Organization

Communication

Stakeholder management

Travel coordination

Job description

Company Description

Pangea Travel is a boutique luxury travel and lifestyle company that specializes in creating tailor‑made itineraries and exclusive experiences for global travelers.

Role Description

This is a full-time, on‑site role for an Executive Assistant, based in Mumbai. Pangea Travel is looking for a highly organised Executive Assistant to support the leadership team and ensure strong follow‑through across all priorities.

Job Description

• Traditional Executive Assistant role supporting the leadership team
• Focus on coordination, tracking, and follow-ups
• Ensure decisions, conversations, and plans are executed on time
• Work in a fast-moving, high-standards environment

Key Responsibilities

• Manage calendars, scheduling, and day‑to‑day coordination
• Track action items from meetings and ongoing discussions
• Own follow-ups with internal teams, partners, and vendors
• Maintain clear task lists, timelines, and reminders
• Organise documents, communication threads, and information
• Proactively flag delays, gaps, or pending items
• Support meetings, travel coordination, and logistics as needed
• Manage select personal scheduling, coordination, and administrative tasks for the leadership team alongside business priorities

Requirements

• Proven experience as an EA, admin, or operations support professional
• Excellent organisational and follow‑through skills
• Strong written and verbal communication
• Comfortable working with senior stakeholders
• Proactive, detail-oriented, and dependable
• Ability to manage multiple threads without things slipping
• Luxury travel, hospitality, or high-end service experience is a plus, not required