Executive Assistant

Apical Global It Solutions; Mumbai; On-site; INR 250,000 - 450,000; Full time

Job summary

Apical Global It Solutions in Mumbai seeks a proactive Junior Executive Assistant to support the Director with day-to-day coordination, administration, and HR-related tasks.

You will take charge of meeting notes, file management, recruitment scheduling, and follow-ups, while maintaining confidentiality in a fast-paced, small team.

The role offers hands-on learning, growth opportunities, and exposure to diverse business operations.

Qualifications

• Proficient written and spoken English.
• Ability to manage multiple routine tasks and priorities.
• Reliable, responsible, eager to learn.

Responsibilities

• Attend meetings with director and maintain notes and actions.
• Maintain organized digital files and records.
• Assist with research, data collection and routine follow-ups.
• Assist HR with employee records, attendance, leaves and HR documentation.
• Coordinate recruitment tasks like scheduling interviews and candidate communication.
• Coordinate with team on tasks assigned by the Director; provide regular updates.

Skills

English communication

Multitasking

Reliability & responsibility

Confidentiality

Job description

We are looking for a proactive, organized, and dependable Junior Executive Assistant to support the Director in day-to-day executive coordination, administration, and HR-related activities. This is an ideal opportunity for a detail-oriented candidate who is eager to learn, takes ownership of assigned tasks, follows up effectively, and is comfortable working in a fast-paced, small-sized organization.

Key Responsibilities

Executive & Administrative Support

• Attend meetings with director and maintain meeting notes/action points.
• Maintain organized digital files and records.
• Assist the Director with research, data collection, and routine follow-ups.

HR Support

• Assist with maintaining employee records, attendance, leave, and HR documentation.
• Support recruitment activities such as scheduling interviews and communicating with candidates.
• Coordinate with team members on tasks assigned by the Director.
• Follow up on pending tasks and provide regular updates.

Key Skills

• Good written and verbal English communication.
• Ability to manage multiple routine tasks and priorities effectively.
• A reliable and responsible person who is willing to learn.
• Ability to maintain confidentiality.