Executive Assistant

Atomic Arts India; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

Atomic Arts India is seeking an Executive Assistant to support senior management with day-to-day administrative and operational tasks in Mumbai. You will manage calendars, coordinate meetings, handle communications, and prepare reports and presentations, ensuring confidentiality and timely execution.

The role requires 2–5 years of EA/PA experience, strong organisational skills, and proficiency in MS Office and Google Workspace.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–5 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office and Google Workspace.
• Ability to multitask and prioritise effectively.
• Strong attention to detail and follow-through.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and take initiative.

Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and maintain meeting records.
• Handle emails, correspondence, calls, and follow-ups.
• Prepare reports, presentations, documents, and other administrative materials.
• Coordinate with different departments to track tasks, deadlines, and deliverables.
• Organise travel arrangements, accommodation, itineraries, and related logistics.
• Maintain confidential documents, records, and information.
• Coordinate with clients, vendors, partners, and other external stakeholders.
• Assist with events, projects, presentations, and special assignments.
• Conduct research and compile information when required.
• Follow up on pending matters and ensure timely completion of assigned tasks.
• Support senior management with day-to-day administrative requirements.
• Perform other duties and responsibilities as assigned.

Skills

Organisational skills

Time management

Communication skills

Multitasking

Attention to detail

Confidentiality

Independent work

Initiative

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Google Workspace

Job description

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant

to provide administrative and operational support to senior management. The ideal

candidate should be able to manage multiple priorities, coordinate with various

stakeholders, and ensure smooth day-to-day operations.

Key Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and maintain meeting records.
• Handle emails, correspondence, calls, and follow-ups.
• Prepare reports, presentations, documents, and other administrative materials.
• Coordinate with different departments to track tasks, deadlines, and deliverables.
• Organise travel arrangements, accommodation, itineraries, and related logistics.
• Maintain confidential documents, records, and information.
• Coordinate with clients, vendors, partners, and other external stakeholders.
• Assist with events, projects, presentations, and special assignments.
• Conduct research and compile information when required.
• Follow up on pending matters and ensure timely completion of assigned tasks.
• Support senior management with day-to-day administrative requirements.
• Perform other duties and responsibilities as assigned.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–5 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office and Google Workspace.
• Ability to multitask and prioritise effectively.
• Strong attention to detail and follow-through.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and take initiative.

Preferred Skills

• Experience supporting senior management.
• Strong coordination and stakeholder-management skills.
• Good problem-solving and decision-making abilities.
• Experience in the media, entertainment, VFX, or creative industry will be an advantage.

Organisation | Communication | Time Management | Attention to Detail | Confidentiality |

Coordination | Problem Solving | Ownership | Adaptability