Executive Assistant

Vikas Medical Devices; Kolkata; On-site; INR 500,000 - 700,000; Full time

Job summary

Vikas Medical Devices in Kolkata is seeking an experienced Executive Assistant to the Director to be the first point of contact for the Director’s office. You will manage the calendar, coordinate with teams and external contacts, and prepare documents.

The role requires discretion, strong organizational skills and proficiency in MS Office. Candidates typically have 3–5 years of EA/PA experience and a graduate degree.

Qualifications

• Graduate in any discipline; MBA shall be an additional advantage.
• 3–5 years of experience as an Executive Assistant or PA to senior management.

Responsibilities

• Manage the Director’s calendar, appointments and meeting schedule.
• Handle calls, emails and visitors professionally on the Director’s behalf.
• Draft letters, emails, presentations and meeting notes.
• Prepare agendas, record minutes and follow up on action points.
• Coordinate with department heads on tasks, reports and deadlines.
• Arrange travel bookings and itineraries, and process related expense claims.
• Maintain organized files, records and confidential documents.
• Prepare simple MIS reports and trackers in Excel.
• Support events, visitor arrangements and other tasks as assigned.

Skills

MS Office

Excel

PowerPoint

Outlook

Education

Any Graduate

MBA advantageous

Job description

Education: Any Graduate, MBA shall be an additional advantage.

Salary: 5-7 Lakh/A

Role Overview

You will be the first point of contact for the Director’s office. You will manage the calendar, coordinate with teams and external contacts, prepare documents and follow up on decisions until they are closed. Discretion, organization and reliability are central to this role.

.

Key Responsibilities

• Manage the Director’s calendar, appointments and meeting schedule.
• Handle calls, emails and visitors professionally on the Director’s behalf.
• Draft letters, emails, presentations and meeting notes.
• Prepare agendas, record minutes and follow up on action points.
• Coordinate with department heads on tasks, reports and deadlines.
• Arrange travel bookings and itineraries, and process related expense claims.
• Maintain organized files, records and confidential documents.
• Prepare simple MIS reports and trackers in Excel.
• Support events, visitor arrangements and other tasks as assigned.

In short, keep the Director’s office running smoothly so the Director can focus on the business.

• Graduate in any discipline with 3–5 years as an Executive Assistant or PA to senior management.
• Good command of MS Office, especially Excel, PowerPoint and Outlook.
• Organized, discreet and able to handle several tasks at once.
• Proactive, with strong follow-up and attention to detail.