Executive Assistant

Panarkis; Mumbai; Hybrid; INR 550,000 - 850,000; Full time

Job summary

Panarkis is seeking an executive assistant to support the Director by maintaining schedules, organizing meetings, and coordinating travel arrangements including international trips.

The role requires flawless communication with top management, HODs, bankers, media, customers and government officials, along with confidentiality, multitasking and a proactive approach. Office-based with 5 days a week and Saturday work from home.

Qualifications

• Maturity to deal with Top Management, HODs and officials.
• Excellent written and verbal communication in English and Hindi.
• Ability to handle confidential information with discretion.
• Proactive and organized with strong multitasking.

Responsibilities

• Maintaining the scheduler & organize meetings of the Director of the group.
• Travel Arrangements (including International) - Visa arrangements, Ticketing, Hotel Reservations, Local Transport.
• Filing of important documents.
• Maintaining the scheduler of the Director of the group.
• Organize weekly, monthly and various business meetings.
• Handling all database of the Director of the group.
• Coordinating between offices and HODs of the company's various departments
• Attending all the telephone calls of the Director of the group and direct them accordingly.
• Coordinating travel logistics and arranging hotel accommodations for staff attending events
• Assistance in document control and supporting HR.

Skills

Flawless communication

Multitasking

Confidentiality

Professional English & Hindi

Job description

Roles & Responsibilities:

• Maintaining the scheduler & organize meetings of the Director of the group.
• Responsible for the Travel Arrangements (including International) - Visa arrangements, Ticketing, Hotel Reservations, Local Transport.
• Responsible for filing of all the important documents.
• Maintaining the scheduler of the Director of the group.
• Organize weekly, monthly and various business meetings.
• Handling all database of the Director of the group.
• Scrutinizing various papers, letters, approval, documents and ordering books/magazine.
• Coordinating between offices and HOD's of the company's various departments
• Attending all the telephone calls of the Director of the group and direct them accordingly.
• Coordinating travel logistics and arranging hotel accommodations for staff attending events
• Assistance in document control and supporting HR

Requirements:

• Maturity to deal and communicate flawlessly with Top Management, HOD's, Bankers, Media, Customers, Government Officials etc.
• Good knowledge and understanding about various business roles / functions / in the Organization
• Able to handle highly stressful work /situation
• Good Communication Skills & Pleasant Manners
• Positive Attitude, Self Confidence & Problem-solving attitude
• Good Command over English & Hindi .
• Ability to handle confidentiality / secrecy diplomatically by maintaining cordial relationships
• with internal and external people, agencies
• Know-how to plan work systematically
• Proactive towards works
• Multitasking

Work Mode:

• 5 days work from office
• Saturday work from home