Executive Assistant

Mahindra and Mahindra Limited [Automotive and Farm Equipment Business]; Chennai; On-site; INR 400,000 - 560,000; Full time

Job summary

Mahindra and Mahindra Limited in Chennai is seeking an experienced executive assistant to support senior leaders. You will manage calendars, schedule meetings, arrange travel, and draft correspondence, ensuring discretion and efficiency across the leadership office.

As the point of contact with internal teams, customers, and vendors, you will prepare agendas and minutes, track actions to closure, maintain documents and MIS, and coordinate events and leadership reviews with meticulous attention

Qualifications

• Proven experience supporting senior executives in a corporate setting.
• Excellent communication and calendar management skills.
• Strong discretion with confidential information.
• Proficiency in MS Office and documentation.
• Ability to coordinate with multiple stakeholders.

Responsibilities

• Manage senior leadership calendars, appointments, and schedules.
• Coordinate internal and external meetings, including logistics.
• Manage domestic and international travel arrangements.
• Draft and manage emails, letters, presentations, reports, and official correspondence.
• Coordinate with senior leaders, internal teams, customers, vendors, and external stakeholders.
• Prepare meeting agendas and minutes; track action items through closure.
• Handle confidential and sensitive information with discretion.
• Maintain documents, reports, MIS, records, and executive office trackers.
• Coordinate visitors, leadership reviews, events, conferences, and administrative requirements.
• Ensure timely follow-up, prioritization, and coordination of key leadership commitments and deliverables.

Skills

Communication

Confidentiality

Calendar Management

Stakeholder Management

Planning & Coordination

Attention to Detail

Tools

MS Office

Job description

• Manage senior leadership calendars, appointments, and schedules effectively.
• Coordinate internal and external meetings, including logistics and meeting arrangements.
• Manage domestic and international travel, including tickets, accommodation, and itineraries.
• Draft and manage emails, letters, presentations, reports, and official correspondence.
• Coordinate with senior leaders, internal teams, customers, vendors, and external stakeholders.
• Prepare meeting agendas and minutes, and track action items through closure.
• Handle confidential and sensitive information with a high level of discretion.
• Maintain documents, reports, MIS, records, and executive office trackers.
• Coordinate visitors, leadership reviews, events, conferences, and administrative requirements.
• Ensure timely follow-up, prioritization, and coordination of key leadership commitments and deliverables.

Key Skills: Communication | Confidentiality | Calendar Management | Stakeholder Management | MS Office | Planning & Coordination | Attention to Detail