Executive Assistant

Jet Freight Logistics Limited; Mumbai; On-site; INR 2,500,000 - 4,000,000; Full time

Job summary

Jet Freight Logistics Limited is seeking an experienced Executive Assistant to the CMD based in Mumbai. You will manage the CMD's calendar, coordinate meetings, prepare agendas and MOMs, and handle confidential communications to support leadership priorities.

You will liaise with CXOs and senior teams, organize domestic and international travel, and create business summaries and reports for CMD review, ensuring discreet handling of sensitive information and timely execution of directives.

Qualifications

• 10+ years of experience as Executive Assistant / Senior Executive Assistant supporting top leadership (CMD/CEO/MD).
• Based in Mumbai.
• Bachelor's degree; MBA preferred.

Responsibilities

• Manage CMD's calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external board meetings and leadership reviews.
• Prepare agendas, MOMs, and follow-up action trackers.

Skills

Excellent organizational skills

Time management

Strong communication

Interpersonal abilities

Discretion and confidentiality

Education

Bachelor's degree in Business Administration/Management or related field

MBA preferred

Tools

MS Office

PowerPoint

Excel

Word

Outlook

Job description

The Executive Assistant to the CMD will be responsible for providing high-level executive and administrative support to the Chairman & Managing Director. The role involves managing schedules, coordinating strategic meetings, handling confidential communications, and ensuring seamless execution of leadership priorities across the organization.

The candidate must be based in Mumbai.

Key Responsibilities

• Manage the CMD's calendar, appointments, meetings, and travel arrangements.
• Coordinate and schedule internal and external meetings, board meetings, and leadership reviews.
• Prepare agendas, minutes of meetings (MOM), and follow-up action trackers.
• Act as a liaison between CMD and internal departments, senior leadership, and external stakeholders.
• Handle confidential and sensitive information with highest level of discretion.
• Prepare reports, presentations, and business summaries for CMD review.
• Track and monitor key business updates, projects, and action items across departments.
• Coordinate with senior management to ensure timely execution of CMD directives.
• Manage correspondence, emails, and official communications on behalf of CMD.
• Assist in strategic planning, business reviews, and organizational initiatives.
• Organize domestic and international travel, itineraries, and logistics.
• Ensure smooth execution of high-priority tasks and urgent requirements.

Stakeholder Management

• Interface with CXOs, Directors, and senior leadership teams.
• Coordinate with external partners, clients, and stakeholders on CMD's behalf.
• Participate in key business review meetings and leadership discussions.
• Ensure timely communication and follow-ups across all critical functions.

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field (MBA preferred).
• 10+ years of experience as Executive Assistant / Senior Executive Assistant supporting top leadership (CMD/CEO/MD).
• Excellent organizational, multitasking, and time management skills.
• Strong communication and interpersonal abilities.
• High proficiency in MS Office (PowerPoint, Excel, Word, Outlook).
• Strong business acumen and understanding of corporate operations.
• Ability to handle confidential and sensitive information with integrity.

Preferred Attributes

• Experience supporting CMD/CEO in large organizations (logistics preferred).
• Strong stakeholder management and coordination skills.
• Proactive, detail-oriented, and highly disciplined approach.
• Ability to work under pressure and manage multiple priorities.
• Strong problem-solving and decision-making support capability.