Executive To CMD Office

Nibe Defence; Pune District; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Nibe Defence in India seeks a sincere, disciplined executive assistant to work closely with the CMD. The role requires extensive travel across locations and involves high levels of coordination, follow-up and executive support.

You will accompany the CMD on official travel, prepare MOMs, reports and presentations, and coordinate meetings with senior management. The ideal candidate holds an MBA, has 5–7 years of related experience, and can handle confidential information with discretion.

Qualifications

• MBA from a recognized institute.
• 5-7 years of relevant professional experience in CMD/MD/CEO Office, Executive Assistance, Business Coordination, Management Reporting or a similar role.
• Must be willing and able to travel extensively with the CMD across all locations, based on business requirements.
• Highly sincere, disciplined, trustworthy and dependable.
• Mature personality with the ability to interact professionally with senior management and external stakeholders.
• Strong coordination, follow-up and execution skills.
• Excellent written and verbal communication skills.
• Good working knowledge of MS Excel, PowerPoint and Word.

Responsibilities

• Accompany the CMD on travel, plant visits, meetings across locations.
• Coordinate CMDs meetings, schedules, travel plans and priorities.
• Attend meetings wherever required and prepare Minutes of Meeting (MOM), action points and follow-up trackers.
• Ensure timely follow-up with respective departments/functions on actions and commitments arising from CMD meetings.
• Coordinate with senior management, plant teams, functional heads and other stakeholders on behalf of the CMD Office.
• Prepare reports, MIS, presentations, briefing notes and business updates for management review.
• Track critical assignments and ensure timely closure without requiring repeated follow-up.
• Support the CMD during business reviews, plant visits and other management meetings.
• Handle sensitive information with a high degree of confidentiality and discretion.
• Undertake any other business coordination or special assignments entrusted by the CMD.

Skills

MS Excel

PowerPoint

Word

Communication

Education

MBA

Job description

Experience: 5-7 Years

• Reporting To: CMD
• Qualification: MBA
• Location: Flexible / Extensive Travel Required

Role Purpose:

We are looking for a sincere, mature, disciplined and highly dependable professional to work closely with the CMD. The role requires extensive travel with the CMD across company locations and other business destinations, along with strong coordination, follow-up and executive support capabilities.

Key Responsibilities:

• Accompany the CMD on official travel, plant visits, business meetings, customer/vendor visits and other official engagements across locations.
• Coordinate the CMDs meetings, schedules, travel plans and business priorities.
• Attend meetings wherever required and prepare Minutes of Meeting (MOM), action points and follow-up trackers.
• Ensure timely follow-up with respective departments/functions on actions and commitments arising from CMD meetings.
• Coordinate with senior management, plant teams, functional heads and other stakeholders on behalf of the CMD Office.
• Prepare reports, MIS, presentations, briefing notes and business updates for management review.
• Track critical assignments and ensure timely closure without requiring repeated follow-up.
• Support the CMD during business reviews, plant visits and other management meetings.
• Handle sensitive information with a high degree of confidentiality and discretion.
• Undertake any other business coordination or special assignments entrusted by the CMD.

Candidate Profile

• MBA from a recognized institute.
• 5-7 years of relevant professional experience, preferably in the CMD/MD/CEO Office, Executive Assistance, Business Coordination, Management Reporting or a similar role.
• Must be willing and able to travel extensively with the CMD across all locations, based on business requirements.
• Highly sincere, disciplined, trustworthy and dependable.
• Mature personality with the ability to interact professionally with senior management and external stakeholders.
• Strong coordination, follow-up and execution skills.
• Excellent written and verbal communication skills.
• Good working knowledge of MS Excel, PowerPoint and Word.