Executive to CMD Office

NIBE Limited; Pune District; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

NIBE Limited in Pune, India, is seeking an Executive Assistant to the CMD, with base location Pune and extensive travel.

The role requires coordinating schedules, travel, and meetings, preparing MOMs, reports, and presentations, while handling sensitive information.

Ideal candidate has MBA, 5–7 years in executive support roles, and excellent communication; candidate must be flexible with hours and travel.

Qualifications

• MBA from a recognised institute.
• 5–7 years in CMD/MD/CEO Office or equivalent.
• Willing to travel extensively with CMD across locations.
• Excellent written and verbal communication.

Responsibilities

• Accompany CMD on official travel and meetings.
• Coordinate CMD’s schedules, travel plans and priorities.
• Prepare MOMs, action trackers and follow-up.
• Ensure timely follow-up with departments on CMD actions.
• Prepare reports, MIS, presentations for management.
• Maintain confidentiality and handle sensitive information.
• Support CMD during business reviews and plant visits.
• Assist with special assignments from the CMD.

Skills

Communication skills

Discretion

Travel-ready

Executive support

Education

MBA

Tools

MS Excel

PowerPoint

Word

Job description

Location: Base location: Pune, Flexible / Extensive Travel Required

Role Purpose:

We are looking for a sincere, mature, disciplined and highly dependable professional to work closely with the CMD. The role requires extensive travel with the CMD across company locations and other business destinations, along with strong coordination, follow-up and executive support capabilities.

Key Responsibilities:

• Accompany the CMD on official travel, plant visits, business meetings, customer/vendor visits and other official engagements across locations.
• Coordinate the CMD’s meetings, schedules, travel plans and business priorities.
• Attend meetings wherever required and prepare Minutes of Meeting (MOM), action points and follow-up trackers.
• Ensure timely follow-up with respective departments/functions on actions and commitments arising from CMD meetings.
• Coordinate with senior management, plant teams, functional heads and other stakeholders on behalf of the CMD Office.
• Prepare reports, MIS, presentations, briefing notes and business updates for management review.
• Support the CMD during business reviews, plant visits and other management meetings.
• Handle sensitive information with a high degree of confidentiality and discretion.
• Undertake any other business coordination or special assignments entrusted by the CMD.

Candidate Profile:

• MBA from a recognized institute
• 5–7 years of relevant professional experience, preferably in the CMD/MD/CEO Office, Executive Assistance, Business Coordination, Management Reporting or a similar role.
• Must be willing and able to travel extensively with the CMD across all locations, based on business requirements.
• Highly sincere, disciplined, trustworthy and dependable.
• Excellent written and verbal communication skills.
• Good working knowledge of MS Excel, PowerPoint and Word.
• Flexible with working hours and travel schedules as per business requirements.