Executive Assistant

Om Logistics Supply Chain Pvt. Ltd.; Delhi; On-site; INR 480,000 - 640,000; Full time

Job summary

Om Logistics Supply Chain Pvt. Ltd. is seeking an Executive Assistant to provide administrative and coordination support to the CMD.

The role involves liaising with multiple departments, scheduling meetings, preparing agendas, and tracking action items to ensure timely execution. The ideal candidate will have excellent communication, strong organizational skills, and the confidence to interact with senior management.

Qualifications

• Excellent verbal and written communication skills.
• Strong interdepartmental coordination and follow-up skills.
• Good knowledge of MS Excel, Word, and PowerPoint.
• Report-making and documentation skills.
• Strong organizational and time-management skills.
• Professional, polite, and presentable personality.
• Ability to interact confidently with senior management.
• Attention to detail and confidentiality.
• Proactive approach and willingness to learn.
• Freshers with good communication and coordination skills may apply.

Responsibilities

• Provide day-to-day administrative and coordination support to the CMD.
• Coordinate with different departments to ensure timely completion and follow-up of tasks.
• Manage and coordinate meetings, appointments, and schedules.
• Prepare meeting agendas, coordinate with participants, and ensure required documents are available.
• Record and maintain Meeting Minutes (MOM) and track action items.
• Follow up with concerned departments on pending tasks and provide timely updates to the CMD.
• Prepare daily/weekly/monthly reports, MIS reports, presentations, and management reports.
• Collect information and data from different departments and consolidate it into reports.
• Maintain proper records, documents, and confidential information.
• Handle internal communication and ensure smooth flow of information across departments.
• Assist in preparing presentations, summaries, trackers, and other management documents.
• Coordinate with internal and external stakeholders whenever required.
• Handle multiple tasks while maintaining accuracy, confidentiality, and timelines.

Skills

Communication skills

Interdepartmental coordination

Time management

Organization

Confidentiality

Proactive attitude

Presentation

Senior management interaction

Education

Graduate in any discipline

Tools

MS Excel

MS Word

PowerPoint

Job description

About the Role We are looking for a well-presented, polite, organized, and proactive Executive Assistant to provide administrative and coordination support to the CMD and work closely with various departments. The ideal candidate should have excellent communication and interpersonal skills, strong coordination abilities, and the confidence to interact professionally with senior management and internal teams.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the CMD.
• Coordinate with different departments to ensure timely completion and follow-up of tasks
• Manage and coordinate meetings, appointments, and schedules.
• Prepare meeting agendas, coordinate with participants, and ensure required documents are available.
• Record and maintain Meeting Minutes (MOM) and track action items.
• Follow up with concerned departments on pending tasks and provide timely updates to the CMD.
• Prepare daily/weekly/monthly reports, MIS reports, presentations, and management reports.
• Collect information and data from different departments and consolidate it into reports.
• Maintain proper records, documents, and confidential information.
• Handle internal communication and ensure smooth flow of information across departments.
• Assist in preparing presentations, summaries, trackers, and other management documents.
• Coordinate with internal and external stakeholders whenever required.
• Handle multiple tasks while maintaining accuracy, confidentiality, and timelines.

Required Skills

• Excellent verbal and written communication skills
• Strong interdepartmental coordination and follow-up skills
• Good knowledge of MS Excel, Word, and PowerPoint
• Report-making and documentation skills
• Strong organizational and time-management skills
• Professional, polite, and presentable personality
• Ability to interact confidently with senior management
• Attention to detail and confidentiality
• Proactive approach and willingness to learn.
• Graduate in any discipline.
• 0–1 year of experience in Executive Assistant, Management Trainee, Coordination, Administration, MIS, or a similar role. Freshers with good communication and coordination skills may also apply.