Executive Assistant

Knack RCM; Mohali; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Knack RCM is seeking an accomplished Executive Assistant to support the leadership team in a fast-paced US healthcare domain.

The role requires proactive prioritization, cross-functional coordination across departments, and impeccable discretion with confidential information. You will manage calendars, travel, prepare reports and presentations, and contribute to strategic initiatives.

Qualifications

• Graduate or postgraduate degree required.
• 5–7 years of C-level support experience.
• Experience coordinating across time zones and with US clients preferred.

Responsibilities

• Manage daily calendar, appointments, travel itineraries.
• Prepare meeting summaries, reports and presentations.
• Prepare minutes of meetings and follow-up items.
• Plan and execute leadership meetings, board reviews, and business reviews.
• Coordinate with department heads for updates and follow-ups.
• Create executive dashboards or trackers for projects and metrics.
• Facilitate communication between leadership and internal teams.
• Handle confidential information with discretion.

Skills

Calendar management

Travel coordination

Executive support

MS Office

Google Workspace

Communication skills

Confidential handling

Education

Graduate or Postgraduate

Tools

MS Office Suite

Google Workspace

Job description

The Executive Assistant to the leadership management will play a critical role in providing high-level administrative and strategic support. This position requires a proactive professional who can manage priorities, handle confidential information, coordinate across departments, and ensure smooth execution of organizational initiatives in the US Healthcare (RCM) domain.

Key Responsibilities:

• Manage the daily calendar, appointments, meetings, and travel itineraries.
• To prepare the meeting summary, reports, and presentations, ensuring the leadership team is fully prepared for discussions.
• Prepare minutes of meetings, follow up on actionable items, and ensure closure.
• Assist in planning and executing leadership meetings, board reviews, and business reviews.
• Coordinate with department heads (Operations, HR, Finance, IT, etc.) to ensure timely updates and follow-ups.
• Create and maintain executive dashboards or trackers for ongoing projects and performance metrics.
• Act as a bridge for smooth communication between the leadership team and internal teams.
• Manage confidential information with discretion and professionalism.
• Excellent written and verbal communication skills (both internal and client-facing).
• High level of confidentiality, integrity, and professionalism.
• Strong organizational and time management skills with the ability to multitask.
• Proficiency in MS Office Suite, Google Workspace, and task/project management tools
• Analytical mindset with the ability to summarize and present key business data effectively.

Qualifications:

• Graduate or Postgraduate
• 5 –7 years of experience supporting C-level executives
• Prior exposure to working across time zones or with US clients is preferred.