Executive Assistant

Dunlop Automotive; Kolkata District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Dunlop Automotive seeks a highly organized Executive Assistant to the Executive Director in Kolkata. The role requires detail-oriented support, strong communication, and independent work across busy schedules, meetings, and reports.

Responsibilities include calendar/travel management, MIS reporting, presentations, and coordinating with cross-functional teams. Proficiency in MS Excel and PowerPoint is essential, along with discretion and professionalism.

Qualifications

• Graduate or postgraduate in management or related discipline.
• 5+ years of relevant experience as an Executive Assistant.
• Strong proficiency in MS Excel and PowerPoint.
• Experience in MIS, dashboards, presentations, and management reporting.
• Strong analytical, communication, and coordination skills.
• Ability to work independently and manage multiple priorities.
• High level of professionalism and confidentiality.

Responsibilities

• Calendar management, travel coordination, meeting coordination, email management, meeting support, stakeholder coordination etc.
• Prepare MIS reports, dashboards, presentations, and other management reports for senior leadership.
• Coordinate with cross-functional teams, prepare meeting minutes, and track action items to ensure timely completion.
• Support management with business analysis, reviews, and decision-making by providing accurate data and insights.
• Maintain MIS records, business information, and confidential management documents with accuracy and discretion.
• Leverage MS Excel, PowerPoint, and AI tools to enhance reporting, documentation, and operational efficiency.

Skills

MS Excel

PowerPoint

Analytical skills

Communication

Coordination

Education

Graduate/Postgraduate in Management or related discipline

Tools

AI tools (ChatGPT)

Job description

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to the Executive Director to provide comprehensive administrative and executive support. The ideal candidate will be detail-oriented, possess excellent communication and coordination skills, demonstrate strong problem-solving abilities, and be capable of handling responsibilities independently. The Executive Assistant will be responsible for managing schedules, coordinating meetings, preparing reports and presentations, tracking key action items, facilitating communication with internal and external stakeholders, and ensuring the smooth execution of day-to-day executive and administrative activities.

Key Responsibilities

• Calendar Management, travel coordination, meeting coordination, email management, meeting support, stakeholder coordination etc.
• Prepare MIS reports, dashboards, presentations, and other management reports for senior leadership.
• Coordinate with cross-functional teams, prepare meeting minutes, and track action items to ensure timely completion.
• Support management with business analysis, reviews, and decision-making by providing accurate data and insights.
• Maintain MIS records, business information, and confidential management documents with accuracy and discretion.
• Leverage MS Excel, PowerPoint, and AI tools (e.g., ChatGPT) to enhance reporting, documentation, and operational efficiency.

Candidate Profile

• Graduate/Postgraduate in Management or a related discipline.
• 5+ years of relevant experience as an Executive Assistant.
• Strong proficiency in MS Excel and PowerPoint.
• Experience in MIS, dashboards, presentations, and management reporting.
• Strong analytical, communication, and coordination skills.
• Ability to work independently and manage multiple priorities.
• High level of professionalism and confidentiality.