Executive Assistant

ANSR; Bengaluru; On-site; INR 700,000 - 1,200,000; Full time

Job summary

ANSR is seeking a proactive Executive Assistant to provide comprehensive administrative and executive support to senior leadership in a fast-paced corporate environment.

You will manage calendars, coordinate meetings, prepare materials, handle travel arrangements, and ensure confidential handling of information while liaising with cross-functional teams to drive timely execution of priorities.

Qualifications

• Bachelor's degree in Business Administration, Management, or related discipline.
• 512 years of experience as an Executive Assistant or in a similar executive support role.
• Prior experience supporting CXOs, Directors, or senior leadership will be an added advantage.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, ensuring optimal time utilisation.
• Prioritise meeting requests and manage schedule conflicts effectively.
• Arrange travel itineraries, accommodation, transportation, and related logistics.
• Coordinate with internal stakeholders, clients, and external partners on behalf of the leadership team.
• Schedule leadership meetings, prepare agendas, and capture meeting minutes wherever required.
• Track action items and follow up with stakeholders to ensure timely closure.
• Facilitate seamless communication between leadership and various business functions.
• Manage emails, correspondence, presentations, reports, and other executive documentation.
• Assist in preparing business reviews, leadership presentations, and meeting materials.
• Handle expense claims, invoices, travel bookings, and reimbursement processes.
• Maintain organised records and ensure the smooth functioning of executive office activities.
• Support leadership in tracking key initiatives, priorities, and deliverables.
• Coordinate with cross-functional teams to drive timely execution of assigned activities.
• Proactively identify scheduling or operational challenges and suggest solutions.
• Handle sensitive and confidential information with utmost discretion.

Skills

Communication (verbal & written)

Organisational skills

Stakeholder management

MS Office (Excel, PowerPoint, Word,Out

Attention to detail

Independence & ownership

Discretion & confidentiality

Education

Bachelor's degree in Business Administration/Management

Tools

MS Office Suite (Excel, PowerPoint, Word, Outlook)

Job description

We are looking for a proactive, highly organised, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The role requires excellent coordination, communication, time management, and stakeholder management skills, along with the ability to handle confidential information and manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage the executive's calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, ensuring optimal time utilisation.
• Prioritise meeting requests and manage schedule conflicts effectively.
• Arrange travel itineraries, accommodation, transportation, and related logistics.

2. Meeting & Stakeholder Coordination

• Coordinate with internal stakeholders, clients, and external partners on behalf of the leadership team.
• Schedule leadership meetings, prepare agendas, and capture meeting minutes wherever required.
• Track action items and follow up with stakeholders to ensure timely closure.
• Facilitate seamless communication between leadership and various business functions.

3. Administrative & Executive Support

• Manage emails, correspondence, presentations, reports, and other executive documentation.
• Assist in preparing business reviews, leadership presentations, and meeting materials.
• Handle expense claims, invoices, travel bookings, and reimbursement processes.
• Maintain organised records and ensure the smooth functioning of executive office activities.

4. Operational & Business Coordination

• Support leadership in tracking key initiatives, priorities, and deliverables.
• Coordinate with cross-functional teams to drive timely execution of assigned activities.
• Proactively identify scheduling or operational challenges and suggest solutions.
• Handle sensitive and confidential information with utmost discretion.

Desired Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organisational, planning, and multitasking abilities.
• Excellent stakeholder management and interpersonal skills.
• Proficiency in MS Office (Excel, PowerPoint, Word) and Outlook.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently, anticipate leadership requirements, and take ownership.
• High level of professionalism, confidentiality, and discretion.
• Ability to manage changing priorities in a dynamic work environment.

Educational Qualification & Experience

• Bachelor's degree in Business Administration, Management, or a related discipline.
• 512 years of experience as an Executive Assistant or in a similar executive support role.
• Prior experience supporting CXOs, Directors, or senior leadership will be an added advantage.