EXECUTIVE ASSISTANT FEMALE

Policlinica Jardim Camburi; Kolkata Metropolitan Area; On-site; INR 1,500,000 - 2,000,000; Full time

Job summary

Policlinica Jardim Camburi seeks an experienced executive assistant to support the Director with strategic and administrative tasks. You will manage schedules, prepare meeting materials, and draft communications while coordinating cross-functional activities and governance documentation.

The role requires 7–10 years in executive support, strong confidentiality, and excellent English/Hindi/Bengali communication skills, with the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• MBA or equivalent qualification preferred.
• 7–10 years of executive support or senior administrative experience.
• Experience supporting senior leadership such as Director or CEO is highly preferred.

Responsibilities

• Provide high-level strategic and administrative support to the Director.
• Manage the Director’s calendar, meetings, and travel arrangements.
• Draft professional emails and internal communications for the Director.
• Track multiple projects and maintain dashboards with progress metrics.
• Handle confidential information and support governance processes.
• Coordinate executive meetings and events, including domestic and international travel.

Skills

Organizational skills

Verbal & written English

Strategic thinking

Discretion & confidentiality

Problem-solving mindset

Priority management

MS Office proficiency

Stakeholder management

Education

Bachelor's degree

MBA preferred

Job description

Key Responsibilities

• Executive & Strategic Support Provide high-level strategic and administrative support to the Director. Assist in tracking and executing key strategic initiatives and business priorities. Conduct research, prepare reports, presentations, and briefing notes for meetings and decision-making. Monitor progress of key projects and follow up with internal teams.
• Calendar & Meeting Management Manage and optimize the Director’s schedule, appointments, and meetings. Prepare agendas, presentations, and meeting documents. Record minutes of meetings and ensure timely follow-up on action points.
• Communication & Coordination Act as a communication bridge between the Director and internal/external stakeholders. Coordinate with senior management, department heads, and external partners. Draft professional emails, correspondence, and internal communications on behalf of the Director.
• Project & Task Management Track multiple projects and ensure timely completion of deliverables. Assist in planning and executing strategic initiatives and corporate projects. Maintain dashboards and reports for project progress and performance metrics.
• Confidentiality & Governance Handle sensitive information with strict confidentiality. Maintain organized records, documents, and important business data. Support the Director in maintaining compliance and governance processes.
• Event & Travel Coordination Manage domestic and international travel arrangements. Coordinate executive meetings, events, and business engagements. Ensure seamless logistics for business trips and corporate meetings.

Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• MBA or equivalent qualification preferred.
• Experience 7–10 years of experience in executive support, strategic coordination, or senior administrative roles.
• Prior experience supporting senior leadership such as Director, CEO, or Managing Director will be highly preferred.

Key Skills & Competencies

• Strong organizational and multitasking skills
• Excellent verbal and written communication (English , Hindi & Bengali)
• Strategic thinking and analytical ability
• High level of discretion and confidentiality
• Proactive problem-solving mindset
• Ability to manage priorities in a fast-paced environment
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Professional interpersonal and stakeholder management skills

Benefits

As per industry