Executive Assistant

SourcingXPress; Jaipur; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Shilpa Alloys Private Limited is seeking an Executive Assistant to support the Director with executive office tasks, communications, and business networking. The role focuses on calendar management, meeting briefs, and coordinating travel, while engaging with senior stakeholders and industry networks.

The ideal candidate will have 3-7 years of relevant experience, excellent English communication, strong organizational skills, and a proactive approach to adopting AI tools to enhance efficiency in

Qualifications

• 3-7 years of relevant experience.
• Excellent communication and written English.
• Strong organizational and follow-up skills.
• Comfortable interacting with senior professionals, CXOs and government officials.
• Good Excel, Google Sheets and MS Office skills.
• Basic understanding of bills, invoices and payments.
• Professional, presentable and trustworthy.
• Fast learner with strong willingness to adopt AI and new technology.

Responsibilities

• Executive Office: Manage calendar, meetings and appointments; Prepare meeting briefs and track action points; Ensure timely follow-ups and closure of commitments; Coordinate travel and logistics; Handle confidential information with discretion.
• Business Networking & Community: Maintain relationships with members and stakeholders; Support community engagement and membership growth; Manage contact and member databases; Coordinate with chambers, associations and business networks; Support meetings and interactions with senior stakeholders.
• Events: Coordinate meetings, networking events and conferences; Manage invitations, guests, vendors and logistics; Support VIP and stakeholder coordination; Handle post-event follow-ups.
• Emails & Communication: Manage and prioritize the Director's emails; Draft professional correspondence; Track important replies and commitments; Assist with LinkedIn and professional social media communication.
• Bills & Administration: Receive and track bills and invoices; Coordinate approvals and payments with Accounts; Maintain expense and payment trackers; Coordinate with vendors and service providers.
• Research & MIS: Prepare basic research and briefing notes for meetings; Maintain trackers and simple MIS; Follow up with internal teams and external stakeholders; Highlight pending matters requiring attention.
• AI & Technology: Use AI tools for research, drafting, summarization and productivity; Stay updated with tools that can improve the efficiency of the Director's Office.

Skills

Communication

Organization

Follow-up

Professionalism

Confidentiality

AI tools

Tools

Excel

Google Sheets

MS Office

LinkedIn

Job description

Job Description:

Company: Shilpa Alloys Private Limited

Website: Visit Website

Business Type: Small/Medium Business

Company Type: Product

Business Model: B2B

Funding Stage: Bootstrapped

Industry: Manufacturing

We are looking for a proactive, highly organized and commercially aware Executive Assistant to work closely with the Director across executive support, business networking, communication, conferences, events and administration.

Experience with a business chamber, industry association or networking organization - such as FICCI, CII, IACC, TiE, EO, Round Table or similar - will be preferred.

The role involves interaction with business leaders, CXOs, government officials and other senior stakeholders.

Key Responsibilities

Executive Office

• Manage calendar, meetings and appointments
• Prepare meeting briefs and track action points
• Ensure timely follow-ups and closure of commitments
• Coordinate travel and logistics
• Handle confidential information with discretion

Business Networking & Community

• Maintain relationships with members and stakeholders
• Support community engagement and membership growth
• Manage contact and member databases
• Coordinate with chambers, associations and business networks
• Support meetings and interactions with senior stakeholders

Events

• Coordinate meetings, networking events and conferences
• Manage invitations, guests, vendors and logistics
• Support VIP and stakeholder coordination
• Handle post-event follow-ups

Emails & Communication

• Manage and prioritize the Director's emails
• Draft professional correspondence
• Track important replies and commitments
• Assist with LinkedIn and professional social media communication

Bills & Administration

• Receive and track bills and invoices
• Coordinate approvals and payments with Accounts
• Maintain expense and payment trackers
• Coordinate with vendors and service providers

Research & MIS

• Prepare basic research and briefing notes for meetings
• Maintain trackers and simple MIS
• Follow up with internal teams and external stakeholders
• Highlight pending matters requiring attention

AI & Technology

• Use AI tools for research, drafting, summarization and productivity
• Stay updated with tools that can improve the efficiency of the Director's Office

What We're Looking For

• 3-7 years of relevant experience
• Experience in community building, business networking, associations or chambers preferred
• Excellent communication and written English
• Strong organizational and follow-up skills
• Comfortable interacting with senior professionals, CXOs and government officials
• Good Excel, Google Sheets and MS Office skills
• Basic understanding of bills, invoices and payments
• Professional, presentable and trustworthy
• Fast learner with strong willingness to adopt AI and new technology
• High level of confidentiality and ownership

Requirements: