Executive Assistant

Genera Online; Jaipur; On-site; INR 600,000 - 900,000; Full time

Job summary

Genera Online in Jaipur, India is seeking a highly organized Executive Assistant to support the Director/Founder and HR/Admin team. The role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendar and meeting management, travel planning, email communications, document preparation, and coordination with internal and external stakeholders, with a focus on timely follow-ups and confidentiality.

Qualifications

• 1–3 years of experience as an executive/personal assistant or similar.
• Experience in calendar, meeting, travel, and administrative management.
• Excellent communication and interpersonal skills.
• Strong organization and time-management abilities.
• Proficiency in Google Workspace and report/presentation preparation.
• Ability to handle confidential information with discretion.
• Professional, proactive; capable of working independently in a fast-paced environment.

Responsibilities

• Calendar and meeting management, scheduling, agendas, and follow-ups.
• Coordinate domestic and international travel arrangements.
• Manage emails and executive communications.
• Prepare reports, presentations, meeting notes, MIS, and documents.
• Track action items and deadlines to ensure completion.
• Coordinate with internal teams, clients, vendors, partners, and external stakeholders.
• Plan conferences, offsites, and corporate events.
• Handle travel expenses, reimbursements, invoices, and related documentation.
• Maintain confidentiality of sensitive information.
• Conduct basic research and compile information for meetings and decisions.

Skills

Executive support

Calendar management

Travel coordination

Email management

Communication skills

Organizational skills

Google Workspace

Documentation

Discretion

Tools

Google Workspace

Job description

About the Opportunity

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to stakeholders. The role is critical to ensuring the smooth execution of day-to-day priorities for the Director/Founder. This position sits within the HR/Admin department and requires a high level of discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Role & Responsibilities

• Calendar & Meeting Management – Manage the executive’s calendar, schedule and coordinate meetings, prepare agendas, prioritize commitments, and ensure timely follow-ups.
• Travel Management – Plan and coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Email & Communication Management – Manage emails, correspondence, calls, and other communications on behalf of the executive.
• Administrative & Documentation Support – Manage day-to-day administrative activities and prepare presentations, reports, meeting notes, MIS, and other business documents as required.
• Follow-up & Task Management – Track action items, deadlines, and commitments to ensure timely completion.
• Stakeholder Coordination – Coordinate with internal teams, clients, vendors, partners, and other external stakeholders.
• Event & Meeting Planning – Organize conferences, business meetings, offsites, and corporate events.
• Expense Management – Maintain and process travel expenses, reimbursements, invoices, and related documentation.
• Confidential Information Management – Handle sensitive and confidential business and personal information with discretion.
• Research & Coordination – Conduct basic research and compile information required for meetings, decisions, and business activities.

Skills & Qualifications

• Minimum 1-3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Proven experience in calendar, meeting, travel, and administrative management.
• Excellent communication, coordination, and interpersonal skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Proficiency in Google Workspace and preparation of reports and presentations.
• Strong attention to detail with excellent follow-up and task-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional, proactive, and capable of working independently in a fast-paced environment.

Skills: communication,coordination skills,management,travel,google workspace,followup,travel arrangements