Executive Assistant

Routematic News: Company; India; On-site; INR 600,000 - 800,000; Full time

Job summary

Routematic News: Company in India is looking for a proactive Executive Assistant to support the Senior Leadership team. This remote role involves managing schedules, organizing events, and supporting marketing initiatives. The ideal candidate will have a proven track record in EA/PA roles, especially in fast-paced environments, and possess exceptional communication skills in English. Experience with tools like Front, Coda, and Google Suite is essential. Join a dynamic team and drive successful operations.

Qualifications

• Proven track record in EA/PA roles, ideally within startups.
• Fluent in English, adaptable to the founder's tone.
• Skilled at managing multiple priorities with minimal oversight.
• Quick learner of tools like Front, Coda, and Google Suite.
• Able to identify challenges and act proactively.
• Trustworthy and capable of handling confidential information.

Responsibilities

• Manage the founder's schedule including meetings.
• Own the founder’s calendar to prioritize tasks.
• Manage inbox and respond to emails.
• Support meetings with notetaking and action tracking.
• Organize various events from socials to marketing initiatives.
• Handle administrative tasks like travel bookings.
• Support commercial initiatives by issuing contracts.

Skills

Proven track record as an EA/PA

Exceptional communication in English

Highly organised

Tech-savvy

Problem solver

Trustworthy & adaptable

Tools

Front

Coda

Google Suite

Job description

Executive Assistant

• Remote
• 4+ years

About Us

Routematic is a technology-driven company that specializes in providing employee transportation and fleet management solutions. The company aims to be the go-to solution for organizations seeking to streamline their transportation operations effectively while ensuring convenience and safety for employees.

What we’re looking for

We need a proactive and strategic Executive Assistant to (virtually) join our team and support our Senior Leadership by managing scheduling, organising events, supporting marketing initiatives, and keeping operations running smoothly. This isn’t a traditional admin‑focused EA role – we’re looking for someone who can act as an extension to the team, anticipating needs and taking ownership of high‑value tasks.

What you’ll be doing

• Managing the founder’s schedule – booking client meetings, team 1:1s, and other stakeholder check‑ins
• Taking ownership of the founder’s calendar – prioritising the most important tasks
• Inbox management – triaging and responding to emails (Front, LinkedIn)
• Meeting support – notetaking, tracking actions, and ensuring follow‑ups happen
• Organising events – from team socials to marketing initiatives, including venue bookings, guest invites, marketing collateral, catering, speaker coordination, and budget management
• Handling admin tasks – travel bookings, meeting room reservations, insurance renewals, team anniversary gifts and more
• Supporting commercial initiatives – issuing contracts, liaising with industry speakers (often founders themselves) for webinars

About you

We’re looking for someone who takes initiative and thrives in a fast‑paced environment.

• Experience: Proven track record as an EA/PA, ideally in a startup or fast‑moving environment
• Exceptional communication: Fluent English (written and spoken) with the ability to adapt to the founder’s tone and style
• Highly organised: Able to juggle multiple priorities with minimal oversight
• Tech‑savvy: Quick to learn tools like Front, Coda, and Google Suite
• Problem solver: Spots challenges before they arise and takes action
• Trustworthy & adaptable: Can handle confidential information and adjust to shifting priorities

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.