Assistant

Octopoda Solutions Llp; Hyderabad; On-site; INR 800,000 - 1,500,000; Full time

Job summary

Octopoda Solutions Llp seeks a highly organised Executive Assistant to support the CEO directly, managing calls, correspondence and scheduling to free time for strategic priorities. You will screen calls, draft emails, coordinate travel, and prepare reports while ensuring discretion and professionalism across time zones and stakeholders.

Proficiency with Microsoft 365/Outlook is essential, and experience in a startup or tech environment is a plus. Hyderabad-based, on-site role.

Qualifications

• Proven experience as EA/PA to senior leadership.
• Excellent written and verbal communication.
• High discretion handling confidential information.
• Strong organisational skills and ability to juggle priorities.
• Proficiency with Microsoft 365/Outlook and general office tools.

Responsibilities

• Screen and answer calls for the CEO; triage and route appropriately.
• Manage CEO inbox; draft responses and flag items needing personal attention.
• Coordinate calendar, meetings, and travel arrangements.
• Liaise with clients, partners, and staff representing the CEO professionally.
• Prepare correspondence, reports, and meeting materials; take minutes and track action items.
• Handle confidential information with discretion; support ad hoc business tasks.

Skills

Excellent communication

Organisational skills

Discretion

Independent working

Tools

Microsoft 365 / Outlook

SharePoint

Zoho Books

General office tools

Job description

The Role

We're seeking a highly organised, discreet Executive Assistant to support the CEO directly managing calls, correspondence, and scheduling on the CEO's behalf, freeing up time for strategic priorities.

Key Responsibilities

• Answer and screen calls on the CEO's behalf; triage and route appropriately
• Manage the CEO's inbox - draft and respond to emails on the CEO's behalf, flagging items needing personal attention
• Manage calendar, meetings, and travel arrangements
• Liaise with clients, partners, and staff representing the CEO professionally
• Prepare correspondence, reports, and meeting materials; take minutes and track action items
• Handle confidential information with discretion
• Support ad hoc business and operational tasks

Requirements

• Proven experience as an EA/PA to senior leadership
• Excellent written and verbal communication skills
• High discretion handling sensitive/confidential information
• Strong organisational skills; able to juggle shifting priorities
• Proficiency with Microsoft 365/Outlook and general office tools
• Sound judgement and ability to work independently

Nice to Have

• Experience in a technical, startup, or manufacturing environment
• Familiarity with Zoho Books/SharePoint
• Experience across time zones/international stakeholders