Executive Assistant

Cranes Varsity; India; On-site; INR 400,000 - 600,000; Full time

Job summary

Cranes Varsity in India is looking for an Executive Assistant to support the VP in day-to-day operations. This role requires high-level administrative support and effective communication with internal and external stakeholders.

The ideal candidate should be a graduate with 1-3 years of experience in Edtech or corporate environments. The position involves managing schedules, project coordination, and supporting academic and institutional initiatives.

Qualifications

• Minimum 1-3 years of experience in Edtech/IT/Corporate/Institutions.
• Excellent self-management skills in task lists and prioritization.
• Commitment to quality and timely deliverable.

Responsibilities

• Provide high-level administrative support to the VP.
• Manage the VP's calendar and schedule meetings.
• Act as a point of contact between the VP and stakeholders.

Skills

Excellent communication skills

Negotiation skills

Interpersonal skills

Knowledge of academic institutions

Multi-tier architecture knowledge

Education

Graduate in any field

Job description

Cranes Varsity is a pioneer Technical Training institute turned EdTech Platform offering Technology educational services for over 24 years. Being a trusted partner of over 5000+ reputed Academia, Corporate & Defence Organizations we have successfully trained 1 Lakh+ engineers and placed 70,000+ engineers. Cranes Varsity offers high-impact hands‑on technology training to Graduates, Universities, Working Professionals, and the Corporate & Defence sectors.

Job Title: Executive Assistant

Position –Executive Assistant to VP Department-Operations Experience –Minimum 1 Years – 3 years of Edtech/IT/Corporate/Institutions etc
Education – Should have completed Any Degree BA, BCOM, BSC, BBA, BBM, MBA, PGDM, BE, BTECH

Job Description

The Executive Assistant (EA) to the Vice President provides high-level administrative and strategic support in a dynamic academic environment. EA plays a vital role in supporting the day‑to‑day operations of the VP’s office, ensuring efficiency, professionalism, and alignment with the institution’s strategic priorities. ensuring smooth day‑to‑day operations, managing schedules, communications, and assisting in cross‑functional coordination.

Key Responsibilities:

Administrative Support

• Manage the VP calendar, schedule meetings, and handle travel arrangements.
• Prioritize and respond to emails and messages on behalf of the VP.
• Help prepare meeting agendas, take notes, and follow up on action items.

Academic & Institutional Coordination

• Support the VP’s engagement with departments, faculties & campus leadership.
• Support the preparation of reports and data for institutional accreditation, assessment, and strategic planning initiatives.
• Track initiatives related to curriculum, appointments, assessment, and strategic academic priorities.
• Prepare agendas, distribute meeting materials, take and distribute minutes, and manage follow‑up on action items.
• Collaborate with Institutional Research, Academic Affairs, or staff to gather and synthesize data or reports.
• Maintain accurate records of department‑related actions and timelines, ensuring compliance with institutional policies and deadlines.
• Monitor deadlines and follow up on action items related to academic planning, strategic initiatives, and institutional reporting.

Project Coordination

• Assist in tracking ongoing projects and deadlines across teams.
• Support the preparation of presentations, reports, and documents.
• Track deadlines, manage priorities, and follow through on projects to ensure timely execution.

Internal & External Communication

• Act as a point of contact between the VP and internal/external stakeholders.
• Draft professional emails, communications, and updates as needed.

Meeting & Event Support

• Organize team meetings, virtual events, and off‑sites.
• Manage logistics for board meetings, webinars, and investor calls.
• Support the creation and refinement of Embedded. VLSI, IOT, Data Science align with industry standards.
• Conduct practical workshops to demonstrate Embedded. VLSI, IOT, Data Science techniques and tools to trainees.
• Assist in conducting training sessions on embedded systems, covering topics such as microcontrollers, programming, and system design.
• Facilitate hands‑on workshops and practical exercises to enhance participants’ learning experiences.
• Collaborate with senior trainers to design and develop engaging training materials, including presentations, manuals, and instructional guides.
• Maintain accurate records of training sessions, participant attendance, and assessment outcomes.
• Prepare reports summarizing training effectiveness, participant progress, and suggestions for future improvements.

Desired Candidate Profile

• The candidate should be a Graduate in any field.
• Excellent communication skills written and verbal and negotiation skills
• Knowledge of functioning of academic institutions and placement process
• The candidate should have good interpersonal skills and networking in the market.
• Multi-tier architecture knowledge
• Excellent self‑management skills (task lists, status reports, prioritisation) Commitment to quality and timely deliverable

For more information: [e-mail], [e-mail] | [phone]