Executive Assistant

VeGan Engineers Private Limited; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

VeGan Engineers Private Limited in Chennai is seeking an Executive Assistant to the CEO to drive day-to-day operations and coordinate across functions. The role supports business development, digital presence and office administration while maintaining confidentiality and professionalism.

The successful candidate will work closely with the CEO, engage with clients and vendors, and help manage schedules, proposals and communications in a growth-oriented startup environment.

Qualifications

• Proactive and self-driven candidate.
• Excellent communication and interpersonal skills.
• Comfortable interacting with clients, vendors and senior professionals.
• Highly organized with strong follow-up abilities.
• Able to manage multiple activities simultaneously.
• Proficient with email, MS Office, Google Workspace, Excel and presentations.
• Familiar with LinkedIn, digital marketing, and social media posting.
• Willing to learn engineering industry aspects.

Responsibilities

• Executive & business coordination: manage CEO day-to-day activities, coordinate meetings, prepare schedules and follow-ups, maintain confidential information.
• Business development support: research potential clients, coordinate opportunities and follow-ups, maintain client databases.
• Digital marketing & online presence: manage LinkedIn and other platforms, create updates, content and promotional materials.
• Office & administrative coordination: travel arrangements, travel logistics, vendor coordination, and routine admin tasks.

Skills

Proactive mindset

Strong communication

MS Office

Google Workspace

Excel

Presentation skills

LinkedIn

Digital marketing

Client coordination

Education

Bachelor's degree

Tools

Canva

Job description

We’re Hiring – Executive Assistant to CEO

VeGan Engineers Private Limited | Chennai

VeGan Engineers Private Limited is looking for a dynamic, proactive and multi-skilled Executive Assistant to work closely with the Director & CEO and support the company's day-to-day operations, business coordination and growth activities.

This is not a conventional administrative-only role. We are looking for someone who can take ownership, coordinate across functions, identify what needs to be done, follow up independently and actively support business development and digital presence.

Key Responsibilities

Executive & Business Coordination

• Manage the day-to-day activities and priorities of the Director / CEO.
• Coordinate appointments, meetings, calls and business discussions.
• Prepare meeting schedules, follow-ups and action points.
• Coordinate with internal teams, clients, vendors and business associates.
• Track pending activities, enquiries, offers, commitments and follow-ups.
• Ensure important tasks are followed through to completion.
• Assist in preparing correspondence, reports, presentations and business documents.
• Maintain confidential company and management information.

Business Development Support

• Support identification and development of new business opportunities.
• Research potential clients, industries and business prospects.
• Assist in identifying and maintaining new client databases.
• Coordinate client appointments, meetings and online discussions.
• Follow up on enquiries, proposals and business opportunities.
• Maintain opportunity / enquiry / offer status and ensure timely follow-up.
• Support the Director / CEO in client communication and business development activities.

Digital Marketing & Online Presence

• Manage and coordinate the company's LinkedIn and other digital platforms.
• Prepare and post company updates, project highlights, services, achievements and business content.
• Assist in creating basic digital marketing content, presentations and promotional material.
• Research industry trends and identify suitable topics for company posts.
• Maintain a consistent and professional digital presence for the company.
• Basic knowledge of Canva or similar content-creation tools will be an advantage.

Office & Administrative Coordination

• Coordinate routine office activities and requirements.
• Maintain documents, records, databases and reports.
• Assist with travel arrangements, appointments and logistics.
• Coordinate with vendors and service providers whenever required.
• Monitor routine administrative requirements and proactively highlight pending matters.

What We Are Looking For

We are looking for a candidate who is:

• Proactive and self-driven, rather than someone who waits for instructions.
• Strong in communication and interpersonal skills.
• Comfortable interacting with clients, vendors and senior professionals.
• Highly organized with excellent follow-up skills.
• Able to manage multiple activities simultaneously.
• Comfortable using email, MS Office / Google Workspace, Excel and presentation tools.
• Familiar with LinkedIn, digital marketing and social media posting.
• Capable of basic business research and identifying potential clients.
• Willing to learn technical and business aspects of an engineering organization.
• Able to maintain confidentiality and handle sensitive business information responsibly.
• Ready to work in a startup / growth-oriented environment where responsibilities may extend beyond a conventional job description.

Preferred Experience

• Executive Assistant / Executive Coordinator
• Business Development Support
• Digital Marketing / Social Media Management
• Client Coordination
• Sales Coordination
• Project Coordination
• Engineering / technical company administration

A bachelor's degree or relevant diploma is preferred, but skills, attitude, communication ability and willingness to take ownership will be given significant importance.

Important

This position is suitable for someone who wants to grow with a company and become an important part of its operations and business development, rather than simply perform routine administrative tasks.

The selected candidate will work closely with the CEO and will have exposure to executive management, clients, business development, digital marketing and company operations.

Location: Chennai

Employment: Full-time | On-site